Care Coordinator - Front Desk

ProActive Physical Therapy Specialists • Bend, OR

4d • $19 - $21

About The Position

Care Coordinators at Confluent Health and its affiliated brands play a central role in the patient experience, serving as the first voice patients hear and the first face they see. They create an organized, warm, and professional experience from the initial call through each visit. This is a fast-paced, multitasking role where organization, follow-through, and ownership support both patients and the clinical team.

The role includes front desk operations such as patient check-in and check-out, scheduling, insurance verification and authorization, and phone calls. Care Coordinators also review and follow up on referrals, maintain patient records, keep schedules and patient flow moving, collect payments, and protect patient privacy. Comprehensive training, structured onboarding, ongoing clinic leadership support, and growth pathways are provided.

Requirements

• High school diploma or GED.
• At least one year of experience in a customer-facing or patient-facing role, such as retail, hospitality, call center, medical reception, or another setting involving regular public interaction in person or over the phone.
• Ability to manage multiple tasks while staying organized and detail-oriented.
• Comfort and confidence communicating by phone, including handling incoming calls with patience and professionalism.
• Basic computer proficiency, including ability to learn new systems, navigate scheduling software, send emails, and work in spreadsheets.

Responsibilities

• Create a welcoming, professional first impression for patients, visitors, and referral sources.
• Handle front desk operations, including patient check-in and check-out, scheduling, insurance verification and authorization, and phone calls.
• Review, schedule, and follow up on incoming referrals by gathering information, creating or updating patient records, and helping patients understand next steps.
• Keep patient flow and schedules moving by confirming appointments, working waitlists, filling cancellations, and following up with patients who need future visits.
• Collect copays, balances, and other patient payments accurately and professionally, including basic payment tracking or reconciliation when needed.
• Protect patient privacy and uphold HIPAA standards in front desk interactions and documentation.

Benefits

• Generous paid time off.
• Medical, dental, vision, and disability benefits.
• 401(k) with a 4% employer match.
• Comprehensive training in EMR navigation, insurance fundamentals, scheduling workflows, and phone etiquette.
• Structured onboarding and ongoing support from clinic leadership.
• Clear growth pathways, including advancement into clinic management, operations, and leadership roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED