Care Coordinator - Front Desk

Physical Therapy Central • Glenpool, OK

5d

About The Position

At Confluent Health and its affiliated brands, Care Coordinators are central to the patient experience, serving as the first point of contact and setting a warm, organized, and professional tone from the initial call through each visit. This is a fast-paced, multitasking role requiring organization, follow-through, and ownership, with a direct impact on patients and the clinical team.

The role handles front desk operations, patient scheduling and referrals, insurance-related tasks, payment collection, and patient communications. No prior medical experience is required; comprehensive training and structured onboarding are provided, with ongoing support from clinic leadership and opportunities for career growth into clinic management, operations, and leadership.

Requirements

• High School Diploma or GED.
• At least one year of experience in a customer-facing or patient-facing role, such as retail, hospitality, call center, medical reception, or another setting involving regular public interaction in person or over the phone.
• Ability to manage multiple tasks while staying organized and detail-oriented.
• Comfort and confidence communicating by phone, including handling incoming calls patiently and professionally.
• Basic computer proficiency, including ability to learn new systems, navigate scheduling software, send emails, and work in spreadsheets.

Responsibilities

• Create a welcoming, professional first impression for patients, visitors, and referral sources.
• Handle front desk operations, including patient check-in and check-out, scheduling, insurance verification and authorization, and phone calls.
• Review, schedule, and follow up on incoming referrals by gathering information, creating or updating patient records, and helping patients understand next steps.
• Keep patient flow and schedules moving by confirming appointments, working waitlists, filling cancellations, and following up with patients who need future visits.
• Collect copays, balances, and other patient payments accurately and professionally, including basic payment tracking or reconciliation when needed.
• Protect patient privacy and uphold HIPAA standards in all front desk interactions and documentation.

Benefits

• Competitive compensation.
• Generous paid time off.
• Medical, dental, vision, and disability benefits.
• 401(k) with a 4% employer match.
• Comprehensive training in EMR navigation, insurance fundamentals, scheduling workflows, and phone etiquette.
• Structured onboarding and ongoing support from clinic leadership.
• Clear growth pathways into clinic management, operations, and leadership roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED