Care Coordinator - Front Desk

Confluent Health • Phoenix, AZ

2d

About The Position

Care Coordinators are central to the patient experience, serving as the first point of contact for patients and setting a welcoming, organized, and professional tone from the first call through each visit. This is a fast-paced, multitasking front desk role that supports patients and the clinical team through organization, follow-through, and ownership.

The role includes front desk operations, referral coordination, scheduling, patient communication, payment collection, and protecting patient privacy. No prior medical experience is required; comprehensive training is provided in EMR navigation, insurance fundamentals, scheduling workflows, and phone etiquette.

Requirements

• High school diploma or GED.
• At least one year of experience in a customer-facing or patient-facing role, such as retail, hospitality, call center, or medical reception.
• Ability to manage multiple tasks while remaining organized and detail-oriented.
• Confidence and professionalism communicating by phone, including handling incoming calls patiently.
• Basic computer proficiency, including ability to learn new systems, navigate scheduling software, send emails, and work in spreadsheets.

Responsibilities

• Create a welcoming, professional first impression for patients, visitors, and referral sources.
• Handle front desk operations, including patient check-in and check-out, scheduling, insurance verification and authorization, and phone calls.
• Review, schedule, and follow up on incoming referrals by gathering information, creating or updating patient records, and helping patients understand next steps.
• Keep patient flow and schedules moving by confirming appointments, working waitlists, filling cancellations, and following up with patients who need future visits.
• Collect copays, balances, and other patient payments accurately and professionally, including basic payment tracking or reconciliation when needed.
• Protect patient privacy and uphold HIPAA standards in front desk interactions and documentation.

Benefits

• Competitive compensation.
• Generous paid time off.
• Medical, dental, vision, and disability benefits.
• 401(k) with a 4% employer match.
• Comprehensive training and structured onboarding.
• Ongoing support from clinic leadership.
• Clear growth pathways into clinic management, operations, and leadership roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED