Capture Specialist

ICF•Reston, VA

3d•$74,090 - $152,404•Hybrid

About The Position

The Capture Specialist supports opportunity qualification, capture planning, positioning, and proposal development in partnership with Capture Managers, technical leads, and business development, account, and proposal teams. The role independently executes assigned capture and proposal workstreams, translating research and client insights into actionable inputs and helping ensure capture intelligence and win strategies carry through to proposal content. The position generally works under the direction of a designated pursuit lead and may manage selected smaller, less complex capture efforts in partnership with a technical lead. Accountability centers on the quality and timely completion of assigned deliverables and disciplined execution of smaller captures, while strategic, investment, and bid decisions are escalated to appropriate leaders.

Requirements

At least 2 years of combined experience in capture and proposal development, including hands-on contributions to both pre-RFP capture activities and proposal responses.
Bachelor’s degree or equivalent combination of education and experience.
Experience independently completing assigned research, analysis, writing, and coordination deliverables within cross-functional pursuit teams and a collaborative, matrixed environment.
Working knowledge of a disciplined capture and proposal lifecycle, including opportunity qualification, capture planning, win strategy development, proposal compliance, and review processes.
Working knowledge of applicable government procurement processes, solicitation documents, and common contract types.

Nice To Haves

Experience supporting federal or state government pursuits in a consulting or professional services environment.
Experience using market intelligence and procurement research tools to assess clients, competitors, incumbents, and upcoming opportunities.
Experience preparing client call plans, teaming capability assessments, capture-to-proposal handoffs, and proposal review materials.
Familiarity with teaming agreements, competitive pricing inputs, and cost proposal development.
Strong analytical, written, verbal, organizational, and relationship-management skills, including the ability to synthesize complex information into clear, client-focused content.
Ability to manage concurrent assignments, meet deadlines, exercise sound judgment within assigned responsibilities, and escalate issues requiring pursuit-level decisions.
Proficiency with Microsoft Word, PowerPoint, and Excel and ability to work in Teams, SharePoint, CRM, and pipeline systems.

Responsibilities

Research and synthesize client priorities, budgets, procurement plans, incumbents, competitors, and market trends; identify information gaps and implications for opportunity qualification and positioning.
Develop and maintain assigned elements of capture plans, schedules, action trackers, and gate review materials; follow up with task owners and flag risks, dependencies, and overdue actions to the pursuit lead.
Potentially manage selected smaller, less complex capture efforts in partnership with the technical lead, coordinating capture plans, schedules, team inputs, and proposal readiness while escalating strategic, investment, and bid decisions.
Support client and stakeholder call planning by preparing background research, briefing materials, questions, and meeting records; document insights and track follow-up actions.
Contribute to win strategy, value proposition, differentiator, and win theme development by organizing evidence, identifying relevant capabilities and past performance, and drafting client-focused messaging.
Support teaming partner research and outreach, capability assessments, and teaming documentation; coordinate inputs and follow-up under the direction of the pursuit lead and contracts team.
Work with technical leads, subject matter experts, recruiting, and delivery teams to gather and organize solution, staffing, resume, and past performance inputs and identify gaps requiring resolution.
Compile research, assumptions, and supporting inputs for pricing and price-to-win discussions; track follow-up actions without owning pricing strategy or approvals.
Support responses to requests for information, sources sought notices, and proposals by analyzing requirements, developing compliance and capability matrices, and drafting or editing assigned content in coordination with the Proposal Manager and technical leads.
Prepare capture-to-proposal handoff materials connecting client priorities, competitive insights, win themes, differentiators, teaming, and solution decisions to proposal development.
Participate in color team reviews for assigned content, check alignment with requirements and capture strategy, help resolve review comments, and support oral-presentation preparation as needed.
Coordinate with marketing and sales enablement teams on client engagement materials, capability statements, thought leadership, and campaigns supporting assigned pursuits.
Maintain accurate opportunity and pipeline records, organized pursuit files, and concise status updates; contribute reusable content and lessons learned to established capture and proposal resources.