Calendar Office Manager

Oral Roberts University • Tulsa, OK

3d • Onsite

About The Position

The Calendar Office Manager schedules and coordinates campus activities and meetings and serves as the primary point of contact for the University Calendar Office. The role uses independent judgment to manage facility reservations, resolve scheduling conflicts, maintain clear communication across departments, and support the operational effectiveness of the Welcome Center Engagement team and the broader university.

The position manages calendar information and the university’s online calendar; coordinates academic scheduling and space reservations with the Registrar’s Office; verifies event setups; and leads weekly cross-departmental meetings to coordinate upcoming campus events. It also handles inquiries, reporting, administrative functions, supply orders, and work orders; conducts facility walk-throughs; and collaborates on special projects and other assigned activities. The role may also provide front desk coverage and administrative support to the Executive Assistant.

Oral Roberts University is a Christian university in Tulsa, Oklahoma. Faculty, staff, and students must adhere to the ORU Code of Honor Pledge.

Requirements

• Bachelor’s degree preferred, or equivalent relevant experience.
• Minimum 1–2 years of customer service or administrative support experience.
• Strong working knowledge of Microsoft Office.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work effectively across diverse populations.
• Ability to multitask, prioritize, and manage time in a fast-paced environment.
• High attention to detail, strong organizational skills, and ability to maintain confidentiality.
• Ability to work independently and collaboratively, with sound judgment and problem-solving skills.
• Flexibility regarding schedule changes and shifting priorities.
• Ability to sit, stand, walk, bend, and lift up to 25–30 pounds.
• Manual dexterity for office equipment and visual and auditory acuity.
• Adherence to the ORU Code of Honor Pledge is required for faculty, staff, and students.

Nice To Haves

• Previous admissions experience.
• Familiarity with Banner, Salesforce, WaitWell, and Keystone.
• Thorough knowledge of Oral Roberts University.

Responsibilities

• Process, input, and manage calendar and scheduling information, prioritizing and distributing information to campus departments in a timely manner.
• Identify and resolve scheduling conflicts between campus departments, reallocating resources or adjusting timelines as needed.
• Help implement and maintain the university calendar on the web, making updates to ensure accuracy and timeliness.
• Coordinate with the Registrar’s Office to import academic information, including class and faculty assignments, into EMS; reserve class spaces each semester and manage revisions.
• Verify and oversee event setups across campus facilities, making on-site decisions to ensure requirements are met.
• Facilitate weekly cross-departmental meetings to coordinate campus event needs over the upcoming two-week period, including scheduling and leading sessions with relevant stakeholders.
• Attend and represent the department at campus events as assigned.
• Serve as the primary University Calendar Office contact and respond to inquiries from students, parents, faculty, and staff.
• Generate and analyze daily, weekly, and monthly reports for campus departments, identify trends, and recommend improvements to scheduling and operational efficiency.
• Manage administrative tasks such as typing, filing, copying, and distributing requisitions across campus departments.
• Order supplies and office items as applicable.
• Use EMS, Salesforce, WaitWell, Keystone, and Banner to support services and determine the appropriate system and process for each inquiry.
• Assist at the Welcome Center Front Desk as needed.
• Enter and manage work orders, routing information to the appropriate department according to request type and priority.
• Communicate with requestors about repair and project needs, including guidance and status updates on behalf of the department.
• Conduct campus facility walk-throughs, assess conditions, and determine repair priorities for Maintenance departments.
• Support special projects and coordinate other activities as assigned.
• Collaborate with departments to advance divisional goals and operational excellence.
• Provide additional administrative support to the Executive Assistant as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level