Buyer - Clarksville TN

Military Spouse Corporate Career Network•Clarksville, TN

3d•Onsite

About The Position

Fire Creek Services Company, an All Native Group company, is seeking a Buyer to procure parts, materials, equipment, and services for HVAC, electrical, plumbing, and general maintenance crews supporting Fort Campbell barracks systems. The Buyer places and manages orders under Blanket Purchase Agreements (BPAs), keeps vendors and deliveries on schedule, and maintains complete, audit-ready procurement records. The role also provides administrative support to the program team as needed. The position is primarily office-based on Fort Campbell, with occasional visits to barracks sites and supply areas. Work includes local travel between buildings on the installation and occasional after-hours support for emergency parts procurement. The work environment may include barracks and housing facilities, such as roofs, attics, mechanical rooms, and occupied residential rooms.

Requirements

Hands-on experience placing orders against and managing Blanket Purchase Agreements (BPAs).
Working knowledge of purchase order processes, quote documentation, and three-way matching.
Proficiency with Microsoft Office, including Excel, Outlook, and Word, and a purchasing or ERP system.
Strong organization, attention to detail, and follow-through.
Ability to lift up to 50 lb., climb ladders, bend, kneel, and stand for extended periods, and drive a service vehicle between buildings.

Responsibilities

Request, collect, and compare vendor quotes for parts, materials, equipment, and services, and document the basis for each award.
Place calls and purchase orders against established BPAs for HVAC, electrical, plumbing, and general maintenance materials.
Track BPA ceilings, call limits, expiration dates, and spend; flag agreements requiring renewal or modification.
Follow company procurement policy and applicable FAR/DFARS flow-downs for purchases outside existing BPAs.
Source parts for emergency and priority work orders to minimize system downtime.
Verify pricing, quantities, and delivery terms before releasing orders; resolve discrepancies with vendors.
Set up vendors in the purchasing/accounting system by collecting W-9s, insurance certificates, SAM.gov registration and small-business status, and banking/remittance details.
Maintain vendor master records and supplier relationships; identify qualified alternate and small-business sources.
Expedite late orders, coordinate deliveries and base access, and track vendor performance on price, lead time, and quality.
Track program purchase receipts and match them to purchase orders, work orders, and receiving documents.
Compile receipts and supporting documentation and submit them for customer billing on schedule.
Process vendor invoices by matching them against purchase orders and receipts, resolving discrepancies, coding charges, and routing invoices for approval and payment.
Maintain complete purchase files, including requisitions, quotes, approvals, purchase orders, receipts, and invoices.
Track material spend against the program budget and report monthly to the PM; support government and internal audits.
Provide administrative support as needed, including program files and logs, timekeeping, onboarding paperwork, base access requests, training records, routine reports, and meeting scheduling.