Admin/ Purchasing Support

Aston Carter•Saint Joseph, MO

3d•$23 - $25•Onsite

About The Position

Aston Carter is seeking a Buyer Administrator to support our client’s Supply Chain team during a temporary leave. This role is ideal for candidates with backgrounds in customer service, administrative support, order processing, vendor communication, accounts payable, or purchase order management. You’ll assist with purchase orders, track shipments, communicate with vendors, and maintain accurate data in Oracle ERP. If you enjoy staying organized, solving order issues, and supporting a busy team, this role offers a great opportunity.

Requirements

2+ years in administrative support, customer service, office support, order processing, or vendor coordination.
Experience with purchase orders, order tracking, or supply chain workflows.
Strong phone and email communication with vendors and internal teams.
Proficiency in Excel and other Microsoft Office applications.
Experience with ERP systems; Oracle preferred.
Ability to manage multiple purchase orders and follow-up activities.
High accuracy in data entry and documentation.
Comfortable with shifting priorities and quick turnaround needs.

Nice To Haves

Experience supporting customers or resolving order issues.
Daily PO entry, tracking, matching, or reconciliation.
Skilled in speaking with vendors about shipments, delays, confirmations, or invoices.
PO matching, invoice review, or vendor payment coordination.
High-volume accuracy in ERP systems and spreadsheets.
Experience as a Coordinator, Administrator, Order Processor, or Buyer.
Ability to proactively resolve order or shipment issues.
Comfortable working with Buyers, Sourcing Specialists, AP teams, and Analysts.

Responsibilities

Assist Buyers and Sourcing Specialists with daily purchasing and administrative tasks.
Contact vendors for shipment updates, backorder details, and PO status.
Monitor open purchase orders and follow up to ensure timely fulfillment.
Maintain accurate purchasing records within Oracle and internal systems.
Support order confirmations, delivery updates, and vendor inquiries.
Communicate shipment delays and order status to internal teams.
Update spreadsheets and reports supporting supply chain activities.
Provide general administrative support, including data entry and document management.