Purchasing Admin

Gothic Landscape • Las Vegas, NV

1d • Onsite

About The Position

Be the Detail Behind Every Great Project! At Gothic Landscape, incredible landscapes don’t just happen in the field—they start with precision, organization, and the right materials at the right time. That’s where you come in. As the largest family-owned landscaping company in the nation, we take pride in building more than landscapes—we build careers, relationships, and opportunities to grow. We’re looking for a highly organized, detail-driven Purchasing Administrative Assistant who thrives behind the scenes, keeping everything running smoothly and accurately. If you love structure, multitasking, and making sure nothing falls through the cracks, this role is for you. We’re looking for someone who can step in, take ownership of purchasing support tasks, and make an immediate impact on our team and projects.

Requirements

• Experience supporting purchasing, administrative operations, or construction-related workflows
• Comfortable managing high-volume data entry and documentation
• Highly organized and naturally detail-oriented
• Can manage multiple tasks, deadlines, and priorities without missing a beat
• Enjoy working in a fast-paced, team-driven environment
• Comfortable working with spreadsheets, systems, and documentation
• Take pride in accuracy, follow-through, and supporting team success
• Experienced handling high-volume data entry and maintaining accurate purchasing records
• Comfortable coordinating documentation, tracking orders, and following up on outstanding items
• Able to communicate effectively with multiple teams (Purchasing, AP, Field, Vendors)
• Strong organizational and time management skills
• Ability to prioritize and manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• Proficiency with Microsoft Excel and Google Docs
• Detail-oriented with a high level of accuracy and accountability

Responsibilities

• Log orders into the purchasing system and send daily updates to field teams
• Generate purchasing job folders, requisitions, and requests for quotes
• Enter and maintain accurate data for quotes and purchasing records
• Index purchase orders and documentation into internal systems
• Assist Accounts Payable with invoice discrepancies and follow-ups
• Support subcontract documentation, including tracking signatures and filing
• Help generate purchase orders and subcontract forms as needed
• Assist with site furnishing orders, including confirming specs and coordinating revisions
• Issue purchase orders for backflow certifications, water audits, soils reports, and more
• Jump in to support additional administrative and purchasing tasks as needed

Benefits

• Medical
• Dental
• Vision
• FSA
• 401(k) with company match
• 9 Paid Holidays
• Paid Vacation
• Paid Sick Time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed