Purchasing Admin

Aston Carter•Calgary, AB

1d•CA$26 - CA$27•Onsite

About The Position

The Purchasing Administrator provides dedicated administrative support to the Purchasing and Accounts Payable functions, ensuring that supplier invoices accurately match purchase orders and receiving documentation.

Requirements

Minimum 2 years of experience in an administrative, purchasing support, or accounts payable role.
Strong computer skills with proficiency in Microsoft Office.
Exceptional attention to detail with the ability to accurately reconcile purchase orders, receipts, and supplier invoices.
Ability to investigate and resolve discrepancies in purchasing documentation.
Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
Ability to work independently with minimal supervision as well as effectively within a team environment.
Strong interpersonal and communication skills, including comfort communicating with internal teams and external contacts.
Capability to handle direction and guidance from multiple sources while maintaining accuracy and efficiency.

Nice To Haves

Experience in the construction industry is an asset.
Experience with Viewpoint Vista is a strong asset.
Experience with Quote to Me (Q2M) and Procore is considered an asset.
Self-starter mindset with the ability to take initiative and work with limited supervision.
Comfortable handling customers over the phone and communicating with field personnel.
Outgoing and collaborative approach to working with cross-functional teams.
Ability to multitask and work toward tight and sometimes conflicting deadlines.
Interest in long-term growth, with openness to training and development in a large construction environment.

Responsibilities

Review supplier invoices to ensure they accurately match approved purchase orders and receiving documentation.
Perform three-way matching of purchase orders, receipts, and supplier invoices to maintain accurate records.
Verify supplier packing slips, quantities, pricing, and invoice details against purchase orders to confirm accuracy.
Investigate and resolve invoice discrepancies by collaborating with Purchasing, Accounts Payable, Project Managers, Warehouse personnel, and suppliers.
Process and maintain purchasing documentation.
Ensure invoices are coded correctly and processed in a timely manner to support smooth financial operations.
Support the Purchasing and Finance teams with administrative duties and ad hoc tasks as assigned.
Maintain organized records and documentation to support efficient project administration and audit readiness.