Purchasing Support

National Food Group•Novi, MI

10d•Onsite

About The Position

The Purchasing Support role provides critical administrative and operational support to the Purchasing team. This position supports up to three Buyers and helps ensure the accuracy, efficiency, and continuity of daily purchasing activities. The role manages purchase order workflow, maintains data integrity, coordinates with vendors and logistics partners, and ensures clear and timely communication across departments. The ideal candidate is detail-oriented, organized, proactive, and comfortable working in a fast-paced, collaborative environment.

Requirements

Strong attention to detail and excellent organizational skills
Ability to juggle multiple priorities while meeting deadlines
Clear and professional written and verbal communication skills
Proficiency with Microsoft Office (especially Excel and Outlook)
Ability to work cross-functionally and build strong relationships
Great problem-solving skills and the drive to follow tasks through to completion
A genuine enthusiasm for AI and emerging technology, with a willingness to apply modern tools to support completion of daily tasks.

Nice To Haves

Experience in purchasing, supply chain, logistics, or administrative support
Experience using ERP systems (NetSuite preferred)
Knowledge of vendor coordination, item setup, or data management

Responsibilities

Review and update purchasing dashboards daily, ensuring all orders move through the proper stages and stay on track.
Manage drop ship, vendor delivery, stock, and customer pickup orders while coordinating with Logistics and vendor partners.
Quickly identify and resolve order issues, communicating delays, discrepancies, or changes to all necessary teams.
Support Buyers by creating purchase orders for dropship and stocked items.
Maintain accurate item, pricing, and purchasing data in NetSuite, ensuring clean and reliable information at all times.
Manage item and vendor setup processes — distribute welcome materials, gather required documents (COI, HH, W9), and ensure SKU setup accuracy for all recently purchased items.
Request and organize samples, spec sheets, certifications, invoices, and other documentation from vendors.
Maintain sample inventory and help coordinate warehouse shelf space for Buyer sample needs.
Communicate with Account Managers and cross-functional teammates regarding lead times, product availability, pricing updates, delays, and order status.
Support special projects, reporting, and administrative tasks that help improve accuracy, efficiency, and vendor experience.
Generate ideas to help NFG continuously improve our purchasing processes.