Business Unit Administrator
Omexom ROI•Ireland, MS
•Onsite
About The Position
You will play a key role in supporting the day-to-day operations and financial administration within the Business Unit. Duties are dynamic and will vary or adapt based on the specific operational requirements of the Business Unit.
Requirements
- Strong organisational and multitasking skills
- Strong attention to detail
- Flexible, positive, and proactive attitude
- Excellent time-management skills
- Excellent communication skills
- Willingness to learn
Responsibilities
- Raising purchase orders (POs) and processing goods receipt invoices.
- Reviewing, updating, and coordinating the Business Unit’s Vodafone account and its associated monthly billing.
- Sourcing and procuring ad-hoc materials, office consumables, and miscellaneous items required for daily operations.
- Managing Fleet, Fuel Card, and Toll Tag while maintaining and updating the Drivalia account, Continuum platform, and the National Fleet database.
- Overseeing all incoming and outgoing mail, handling courier bookings, and tracking urgent shipments.
- Receiving all incoming deliveries and proactively contacting recipients.
- Coordinating external contractors for essential office services, including utilities, cleaning, waste disposal, pest control etc.
- Taking ownership of the general upkeep of the office environment, ensuring meeting rooms and communal spaces are kept functional and organised.
- Acting as the primary onsite point of contact for anyone entering the building, managing visitor arrivals, and coordinating visitor entry.
- Coordinating travel arrangements, including booking flights, accommodation, car hire, and venues.
- Organising meeting rooms, catering, calendars, and setup for general internal and external meetings and events.
- Managing the onboarding check list, liaising with internal departments and candidates to ensure everything required for their role is fully prepared for day one.
- Liaising with departing employees to retrieve company equipment and update relevant databases.
- Acting as the primary liaison for internal staff queries and external suppliers.
- Providing flexible administrative support to ensure the smooth day-to-day running of the business unit.
- Undertaking any other duties as reasonably requested by the Finance Business Partner to meet changing operational demands.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
