Business Administrator

Sims Tree Health Specialists•Jurupa Valley, CA

2d•Onsite

About The Position

This isn’t a robotic data-entry job where you just wait around to be told what to do. We need an analytical problem solver who loves taking loose ends and turning them into clean, predictable workflows. If your natural instinct is to save, organize, and document everything so nothing ever slips through the cracks, you will fit right in with our roots. In this role, you won't just be executing tasks—you'll be building the systems that keep us moving forward. You are naturally wired to organize chaos. You feel genuinely uncomfortable when notes are messy, files are missing, or details are left untied. You are highly comfortable using technology, specifically project management tools (we use Trello daily) and basic accounting or data-entry software. You write clearly, speak professionally, and know how to summarize complex details quickly and get straight to the point.

Requirements

2 to 4 years working in a fast-paced office setting, handling administrative workflows, light billing/data entry, or compliance tracking.
Experience with QuickBooks Online strongly preferred.
Highly comfortable using technology, specifically project management tools (we use Trello daily) and basic accounting or data-entry software.
Write clearly, speak professionally, and know how to summarize complex details quickly and get straight to the point.

Responsibilities

Keep a close, proactive eye on expiration dates for company licenses, permits, and our fleet vehicle registrations so we never miss a deadline.
Track and manage our high-stakes industry credentials, specifically our ISA (International Society of Arboriculture) certifications and QAL (Qualified Applicator Licenses).
Research changing county or state rules, verify if regulatory fees have changed, download the correct forms, and pull the renewal paperwork together for final approval.
Review incoming vendor bills and match them against our internal Purchase Orders (POs) and delivery receipts to ensure pricing and quantities are perfectly accurate.
Log approved bills into our accounting system with high precision.
Handle initial, friendly past-due outreach to accounts using our standard, polite email templates.
Organize new-hire onboarding paperwork and keep our HR files compliant, confidential, and tidy.
Assist with being the team cheerleader by celebrating birthdays, anniversaries, and major career milestones.
Manage the main company calendar, coordinate meetings, and help keep leadership schedules running smoothly.
Act as the primary point of contact when outside groups look to rent our unique garden/museum space for tours or classes (gathering requirements, coordinating logistics, and ensuring the space is ready to welcome them).
Take occasional office projects from leadership, research what is needed to get them done, break them down into actionable Trello checklists, and methodically complete them.
Track our uniform and shirt patch inventory, placing orders based on our established thresholds so the team always looks sharp in the field.