Business Unit Administrator II

University of Louisville•Louisville, KY

2d•Onsite

About The Position

The Business Office in the Division of Student Affairs is seeking to hire a Business Unit Administrator II to support the Office of Student Engagement. The Business Unit Administrator serves as the primary business liaison and manages the department’s business functions involving other departments such as Finance, Grants Management, Sponsor Program Financials, and HR Services. This position oversees the department’s financials and assists in training key administrative staff in new or updated business procedures. The Business Unit Administrator tracks revenue and expenses throughout the fiscal year and prepares payment requests, requisitions, invoices, procard reconciliations, and divisional account reconciliations.

Requirements

Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience.
Grade 6 (Salaried)

Nice To Haves

Bachelor’s degree in business or a related field
Knowledge of accounting principles and general or fund accounting experience
Excellent knowledge of and proficient use of Microsoft Excel and Word
Experience using BA4 and Workday HR/Finance
Excellent written and verbal communication skills
Self-motivated, focused, detail-oriented, collaborative, and is able to prioritize, plan, and execute work tasks in a busy financial department

Responsibilities

Oversees all department purchasing activities including procard and travel card transactions, creates journal vouchers, and manages Workday Financials activities such as travel and expense requests, payment requests, and requisitions
Monitors revenue and expense actuals for budget adherence and generates budget variance reports semi-annually
Manages department grants in conjunction with the department research team including preparation of required reports, ensuring the principal investigator stays on budget and other tasks related to grant management
Tracks employee salaries, updates funding sources in Workday, and initiates PETs as necessary
Initiates and manages recruitment processes, posts jobs, and finalizes department new hires in Workday HRIS system
Provides oversight of accounts payable processes and transactions
Provides training and guidance to staff on University and Division policies and procedures
Actively participates in department and division meetings
Serves as a backup to administrative staff and other business unit administrators
Participates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in events
Performs other duties and completes special projects as assigned