Business Administrator
About The Position
GuideTech is seeking a full-time Business Administrator to support leadership, financial administration, employee onboarding, and day-to-day office operations. This role is crucial for keeping business operations behind advanced aerospace technology running accurately, efficiently, and on schedule. Reporting directly to GuideTech’s Chief Operating Officer, you will play an important role in keeping recurring business processes organized and moving forward. You will work closely with leadership and across the organization, providing visibility into the operational and financial activities that support the business. GuideTech is a subsidiary of Palladyne AI (NASDAQ: PDYN), a U.S.-based defense and industrial technology company.
Requirements
- Three or more years of experience in office administration, executive support, finance administration, or a similar role.
- Strong organizational skills, attention to detail, and consistent follow-through.
- Positive mindset and flexibility to adapt and work through non-recurring tasks.
- Proficiency in Microsoft Excel and comfort working with financial and operational data.
- Experience with invoices, timekeeping, expenses, or financial documentation.
- Ability to manage multiple priorities and proactively resolve missing information.
- Strong communication skills, professionalism, and discretion with confidential information.
- Experience supporting executives directly.
Nice To Haves
- Experience with QuickBooks, QuickBooks Time, or similar systems preferred.
Responsibilities
- Prepare weekly leadership meeting materials, reports, KPIs, bookings, backlog, and follow-up items.
- Support Leadership Team scheduling, meetings, and projects.
- Manage timekeeping deadlines, review coding and exceptions, and coordinate payroll readiness.
- Review labor, travel, and product invoices for accuracy, completeness, and supporting documentation.
- Track overdue payments, bills, reimbursements, receipts, and month-end close items.
- Maintain contract records and process approved rates and administrative updates.
- Administer corporate cards, business accounts, Amazon Business, deposits, and approved payments.
- Coordinate onboarding logistics, office orientation, mail, shipping, supplies, visitors, events, and office vendors.
- Create and maintain administrative procedures, checklists, and recurring-process documentation.
Benefits
- Competitive salary
- 401(k) with company match
- Comprehensive medical, dental, and vision coverage
- Paid time off and company holidays
- Professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
