Business Administrator

Jobsite Solutions Corp•Magnolia, TX

13h•$25 - $30•Hybrid

About The Position

The Business Administrator is responsible for keeping the administrative side of the company accurate, organized, documented, and on task. This position supports the President, Director, and Controller across accounting administration, employee administration, company procedures, and general business organization. The Business Administrator is expected to follow established procedures, ensure required documentation is completed, identify administrative gaps, and help improve systems when existing procedures are unclear or ineffective. This is a hands-on administrative role requiring strong organization, follow-through, discretion, and attention to detail. The ideal person has the backbone to hold others accountable while maintaining a professional, helpful, and coaching-oriented approach.

Requirements

Strong organization skills
Follow-through skills
Discretion
Attention to detail
Ability to hold others accountable
Professional and helpful approach
Coaching-oriented approach
Technically adaptable — comfortable learning accounting, productivity, presentation, and company software.

Nice To Haves

The backbone to hold others accountable
The ability to identify administrative gaps
The ability to help improve systems when existing procedures are unclear or ineffective

Responsibilities

Reconcile credit card and other company transactions.
Collect, review, and organize receipts and supporting documentation.
Verify expenses are properly documented and categorized.
Prepare and maintain expense reports.
Assist with routine bookkeeping and account reconciliation.
Monitor departmental spending against established budgets.
Identify missing documentation, unusual transactions, or budget variances.
Follow up with employees and managers regarding incomplete expense documentation.
Issue invoices for routine and established transactions.
Maintain accurate accounting records and supporting documentation.
Escalate accounting discrepancies, collections issues, or non-routine transactions to the Controller.
Maintain organized and current employee records.
Process and document employee status, compensation, position, and other approved changes.
Maintain documentation related to employee reviews, check-ins, attendance, development, and performance.
Administer company DPI and other employee documentation processes.
Track required reviews and employee-management check-ins and follow up when they are overdue.
Support onboarding and offboarding administration.
Maintain current job roles and job descriptions.
Assist management with employee forms, records, and administrative documentation.
Protect confidential employee and company information.
Escalate employee-relations, legal, compliance, disciplinary, or other significant matters to appropriate leadership.
Maintain and organize company policies, procedures, SOPs, forms, and administrative records.
Monitor whether established administrative procedures are being followed.
Follow up when required documentation, approvals, or processes are incomplete.
Identify recurring failures or shortcomings within existing procedures.
Determine whether an issue appears to be a failure to follow the procedure or a procedure that needs improvement.
Work with the appropriate department leader to improve, modify, or create procedures.
Assist with drafting and editing SOPs, job roles, job descriptions, forms, and internal documentation.
Maintain version control so employees have access to current procedures and documents.
Help communicate procedural changes and ensure they are implemented.
Provide administrative support to the President, Director, and Controller.
Prepare presentations, reports, meeting materials, and internal documents.
Organize information needed for management meetings.
Document decisions, assignments, and action items when appropriate.
Track administrative deadlines and outstanding assignments.
Follow up with responsible employees or managers to ensure administrative tasks are completed.
Assist with special projects requiring organization, documentation, research, or follow-through.
Help keep company records and shared administrative resources organized and accessible.