Business Unit Administrator III

University of Louisville • Louisville, KY

4d • Onsite

About The Position

The Business Unit Administrator III works in the Business Office within the Division of Student Affairs and serves as the primary business liaison between Division departments and units such as Finance, Grants Management, Sponsor Programs, and the Workday HR team. The role oversees departmental financials, prepares annual budget information, tracks revenue and expenses, and supports staff training on business processes. It also handles purchasing and financial transactions, grant and salary administration, and coordination with HR on divisional payroll activities. The position makes independent business decisions and requires flexibility, sound prioritization, and collaboration in a busy business team. The primary work location is the Belknap Campus. This is a full-time, exempt position with a regular 37.5-hour workweek; additional hours may be required based on department needs, programming, staffing, or scheduling. Occasional overnight travel for professional development or conferences may be required.

Requirements

• Bachelor's degree in a related field and four years of relevant experience, or an equivalent combination of education and experience.
• Ability to make independent business decisions and pivot priorities while working cohesively within a busy business team.

Nice To Haves

• Bachelor's degree in business or a related field.
• Knowledge of accounting principles and general or fund accounting experience.
• Excellent knowledge of and proficiency using Microsoft Excel and Word.
• Experience using BA4 and Workday HR/Finance.
• Excellent written and verbal communication skills.
• Self-motivation, focus, attention to detail, collaboration, and the ability to prioritize, plan, and execute work in a busy financial department.

Responsibilities

• Prepare monthly Division worktag reconciliations in BA in accordance with University deadlines and policies.
• Oversee department purchasing activities, including procard and travel card transactions; create journal vouchers; and manage Workday Financials activities such as travel and expense requests, payment requests, and requisitions.
• Help employees learn business processes, including submitting Workday Finance requests, using University-issued procards and travel cards, and preparing University deposits.
• Prepare departmental budgets for review and approval by business team leadership.
• Monitor revenue and expense actuals for budget adherence and generate semi-annual budget variance reports.
• Manage department grants with the department research team, including preparing required reports and helping ensure principal investigators stay within budget.
• Track employee salaries, update funding sources in Workday, and initiate PETs when necessary.
• Collaborate with the Division HR team and HR Specialist on HR and payroll activities, including recruitment documentation, payroll review and approval, and processing salary changes and one-time payments.
• Provide staff training and guidance on University and Division policies and procedures.
• Participate actively in department and Division meetings.
• Serve as backup for administrative staff and other business team members.
• Assist with Division initiatives such as freshman orientation, Welcome Week, and resident move-in events.
• Perform other duties and complete special projects as assigned.

Benefits

• The University offers competitive benefits and perks to eligible full-time and part-time employees; details are available on its Total Rewards webpages.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level