Business Administrator III

JPL/NASA•Pasadena, CA

7d•$102,128 - $159,640•Onsite

About The Position

The Mechanical & Control Systems Division (35) at the Jet Propulsion Laboratory is seeking a highly professional, self-motivated Business Administrator III for the Robotic Mobility & Manipulation (358) Section. The position is part of the 7358 Robotic Mobility & Manipulation Business Administration Team and reports to the Section Business Manager, supporting section management across business and administrative functions in a fast-paced, high-volume, dynamic organization. The Business Administrator provides direction on a broad range of administrative functions and represents the organization on administrative matters in support of its strategic goals. The role implements, interprets, facilitates, advises on, and recommends internal policies and procedures in areas including finance, human resources, facilities, acquisitions, communications, safety, IT, property assets, EH&S compliance, documentation, and day-to-day operations. The position supports compliance with Institute policies and procedures and Government regulations, and may oversee organizational or Laboratory events and programs. The role assists with budget development, financial planning, data analysis and reporting, workforce analysis, human resources activities, facilities, safety, and office space and laboratory management. It prepares or coordinates recurring and ad-hoc financial analyses and reports, collaborates with customers and business partners, and contributes to process improvements and business systems enhancements. It also supports organizational communications and information management, serves as a point of contact and subject matter expert for onboarding and offboarding, facilities, and safety, and acts as a liaison to other Laboratory organizations. The Administrator may serve as backup to the Section Business Manager and independently manage special assignments and other business priorities.

Requirements

Typically, a bachelor's degree in Business Administration, Finance, Accounting, or a related discipline and at least 6 years of related experience; alternatively, a master's degree in a similar discipline and at least 4 years of related experience.
Broad understanding and wide application of advanced principles, theories, concepts, and techniques in Business Administration, Financial Planning, Workforce Administration, Safety, and Facility Management.
Ability to present complex findings clearly and concisely, verbally and in writing, using graphics, tables, and high-level summaries.
Advanced skills in the MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
Demonstrated expertise in administrative processes for hiring foreign nationals and navigating various immigration statuses.
Ability to handle critical, confidential data with tact, discretion, and professionalism.
Ability to take ownership of work, independently resolve highly complex issues, and work as an intellectually curious self-starter.
Dependable and detail-oriented, with the ability to prioritize, multitask, and consistently deliver high-quality results on strict deadlines.
Excellent interpersonal, written, presentation, and training abilities.

Nice To Haves

Proven ability to navigate changing project scenarios and life-cycle cost.
Experience with ORACLE financials and requisition modules, and applications including Standard Financial Reporting (SFR), Data Extractor, IBT, PEG, OBIEE Analytics, and Workday.
Experience with data visualization and familiarity with PowerBI and AI/LLMs such as Gemini, Copilot, and Claude.
Knowledge of organizational operations, applicable JPL and NASA policies and procedures, and government regulations.

Responsibilities

Provide direction on a broad range of administrative functions and represent the organization on administrative matters in support of strategic goals and objectives.
Implement, interpret, facilitate, advise on, and recommend administrative policies and procedures covering finance, human resources, facilities, acquisitions, communications, safety, IT, property assets, EH&S compliance, documentation, and day-to-day operations.
Support organizational, management, and employee compliance with Institute policies and procedures and Government regulations.
Assist the Section Business Manager with budget development, financial planning, data analysis and reporting, rewards and recognition, human resources activities, workforce analysis, facilities, safety, and office space and laboratory management.
Prepare or coordinate monthly and/or quarterly scheduled and ad-hoc financial analyses, reports, and data for management's strategic planning, performance reporting, and forecasting.
Collaborate with customers and business partners to achieve objectives and improve organizational efficiency.
Lead or contribute to initiatives for process improvement, budget streamlining, and business systems enhancement, including developing automated reports, dashboards, and business metrics using advanced query tools and multiple data sources.
Assess organizational communication and information management needs, including developing and maintaining websites, shared resources, and documentation repositories.
Serve as a point of contact and subject matter expert for onboarding and offboarding, facilities, and safety.
Develop, coordinate, implement, and continuously improve procedures to meet JPL administrative and business requirements.
Act as a liaison to other Laboratory organizations, including representing the section and participating on committees.
Serve as backup to the Section Business Manager for specified functions.
Independently manage special assignments and other business priorities in support of section objectives.
May oversee events or programs for the organization and/or Laboratory.