Business Services Professional (Open-Rank, Entry – Intermediate)

University of Colorado•Hybrid, CO

3d•$52,374 - $76,374•Hybrid

About The Position

The Business Services Professional is a full-time University Staff position in the Department of Surgery, supporting the Division of Plastic & Reconstructive Surgery. Working under the Division Administrative Director and Division Chief, this role oversees and supports the division’s operational, human resources, and administrative activities. Responsibilities include day-to-day business administration and operations, calendar management, fiscal and reporting support, procurement, human resources, and monitoring compliance with administrative and regulatory requirements. The role provides confidential administrative support to division leadership, manages complex faculty calendars and clinical scheduling coordination, supports travel arrangements and expense reporting, and assists with special projects and events. It also coordinates division meetings and physician on-call schedules, supports faculty and staff recruitment, and manages onboarding processes. The position is hybrid, with three days per week on campus and additional in-person attendance as needed for meetings.

Requirements

For the Entry Professional level: A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution. A combination of education and related technical, military, or paraprofessional experience may substitute for the bachelor’s degree on a year-for-year basis.
For the Intermediate Professional level: A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution. A combination of education and related technical, military, or paraprofessional experience may substitute for the bachelor’s degree on a year-for-year basis.
For the Intermediate Professional level: One year of professional-level business or healthcare administration, project management, faculty affairs, human resources, or directly related experience.
Applicants at all levels must meet minimum qualifications at the time of hire.
Must be legally authorized to work in the United States without requiring sponsorship.
Ability to communicate effectively in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to work independently and flexibly.
Ability to maintain confidentiality.
Experience with Microsoft Office Suite and strong technical and software skills.

Nice To Haves

Two years of professional-level business or healthcare administration, project management, faculty affairs, human resources, or directly related experience.
At least one year of experience working in a healthcare or academic setting.
Experience with University of Colorado systems, including Concur, HCM, and CU Marketplace.

Responsibilities

Provide confidential administrative support to the division director and division chief, using tact and diplomacy.
Manage complex faculty schedules and calendars, including clinical activities and administrative responsibilities.
Coordinate meetings, agendas, minutes, and clinical schedules with clinic and operating-room staff; anticipate scheduling conflicts and support efficient communications.
Assist the division chief, medical students, residents, and non-employees with travel arrangements, approvals, itineraries, and expense reports in accordance with University policies.
Assist with special projects and events, including the annual block party, guest lectures, conferences, holiday parties, and strategic planning meetings.
Arrange and manage division-level meetings, including reserving rooms and coordinating schedules.
Organize the monthly physician on-call schedule for UCHealth and Highlands Ranch locations.
Manage division conference-room reservations and coordinate division meetings.
Support faculty recruitment, including job postings, interview scheduling, travel arrangements, and search committee administration.
Support staff recruitment, including job postings, interview scheduling, and hiring paperwork.
Oversee onboarding for new faculty and staff, including collecting required documents, coordinating access, reviewing training requirements, and providing resources.