Business Operations Specialist

Advantage Sales & Marketing dba Advantage Solutions • North Wales, PA

4d

About The Position

The Business Operations Specialist supports day-to-day financial reconciliation, distributor operations, and supply chain management. Serving as a liaison among internal commercial teams, distributors, and third-party service partners, this role works across sales, supply chain, finance, and customer operations. It helps ensure products move efficiently from supplier to retailer while financial and inventory records remain accurate, supporting business growth and operational excellence.

The position is performed primarily in an office environment and has no travel requirements. It has no direct reports, though the specialist may delegate work and provide guidance, direction, and mentoring to indirect reports. The job will remain open until filled.

Requirements

• Bachelor's degree.
• 2–4 years of experience in a relevant field.
• Strong proficiency with Microsoft Office, particularly Microsoft Excel.
• Experience managing large data sets, performing financial reconciliations, and producing operational reports.
• Working knowledge of accounts payable processes, including purchase order approvals and invoice validation.
• Knowledge of supply chain and logistics documentation, including bills of lading and receiving records, and inventory accuracy practices.
• Strong analytical thinking and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills for collaborating with commercial teams, distributors, and third-party service partners.
• Strong collaboration skills for working across sales, supply chain, finance, and customer operations teams.

Nice To Haves

• Experience in beverage alcohol, consumer packaged goods, food and beverage, wholesale distribution, or logistics.
• Experience in accounts payable, supply chain management, and/or distributor operations.

Responsibilities

• Serve as the primary point of contact for financial reconciliation; analyze financial data, prepare and distribute monthly reconciliation reports to service providers, and ensure financial records accurately reflect operational activity.
• Manage accounts payable workflows, including purchase order approvals and invoice validation.
• Manage invoice adjustments related to shortages, damages, credits, and over-shipments.
• Serve as the primary point of contact for shipment activity, including shipment status, damaged goods and mis-shipment claims, and pallet returns.
• Validate bills of lading and receiving records to ensure inventory accuracy.
• Manage product aging and quality standards.
• Coordinate authorized product disposal and excise tax reclaim submissions when necessary.
• Complete routine warehouse audit activities and maintain detailed records supporting audit and regulatory requirements.
• Perform additional job-related responsibilities assigned by a supervisor or other manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level