Business Operations Specialist
About The Position
Under supervision of the Global Launch Business Operations Manager, coordinates administrative functions related to human resources and business office support. Requirements are: strong attention to detail, communication and effective team member skills, ability to work autonomously; self-starter with an efficient work methodology, skilled in maintaining effective working relationships; strong ability to manage multiple tasks and priorities; problem solve, work well in a fast-paced, deadline driven team environment. Performs a variety of other administrative, skilled or technical work of a specialized nature; may monitor and coordinate work of others, supervision of student staff.
Requirements
- Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
- strong attention to detail, communication and effective team member skills
- ability to work autonomously
- self-starter with an efficient work methodology
- skilled in maintaining effective working relationships
- strong ability to manage multiple tasks and priorities
- problem solve, work well in a fast-paced, deadline driven team environment
Nice To Haves
- Experience in Business Operations or financial services in higher ed
- Experience with Dropbox, Google Drive, Adobe, Outlook, and Excel
- Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Analytics, Concur Travel system, ability to adapt to new technology
- Experience with purchasing cards; processing and monitoring expenditures and audit procedures.
- Experience with recruitment, hiring, onboarding student workers and ASU hiring procedures
- Experience with Salesforce (or similar CRM)
- Evidence of strong written and verbal communication skills
- Evidence of high-quality work that requires attention to detail
- Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management
- Knowledge of HR policies for student employees, University Staff, and Academic Professionals
- Familiarity with ISAAC - Integrated System for ASU Access Control
Responsibilities
- Accounts payable, purchasing & software security requests
- Management of the center's purchasing card expenses, approvals, allocations, and reconciliation.
- Loading student fees & tracking in Salesforce
- Accounts receivable - checks/wires, invoicing
- Maintain & manage office space, supplies, equipment & inventory
- Account reconciliation
- Manage building ISAAC access
- Travel processing in the Concur travel system, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking.
- Coordinates, reviews and manages new vendors, independent contractors and speaker contracts.
- Recruitment, hiring, onboarding students, staff, academic professionals
- Review timesheets (timekeeper role)
- Track employee trainings
- Payroll reconciliation and other HR tasks as needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
