Business Operations Specialist

Qwaltec Inc. • Tempe, AZ

1d • Onsite

About The Position

Qwaltec is seeking a Business Operations Specialist to serve as a support partner for senior leadership. This role is designed for a candidate with a business degree or equivalent experience who can contribute across multiple corporate functions including executive support, accounting, finance, human resources, recruiting, contracts, and business development. The specialist will work directly with the CEO and leadership team, supporting both day-to-day execution and critical business operations. This role requires high judgment, initiative, discretion, and the ability to operate across functional areas in a fast-paced, growth-oriented environment. This position is based in office at headquarters in Tempe, AZ.

Requirements

• Bachelor’s degree in Business, Finance, Accounting, Economics, or related field (strongly preferred) or equivalent relevant experience
• 5 years’ experience, with preference given to experience in government contracting
• Demonstrated interest in or exposure to multiple business functions (finance, human resources, recruiting, contracts, operations, or business development)
• Highly motivated to learn and contribute to the accomplishment of groups’ work
• Strong analytical, organizational, and problem-solving skills
• Demonstrated excellence in written and verbal communication skills
• Ability to manage competing priorities and operate with discretion
• High attention to detail and ability to adapt in a fast-paced environment
• Demonstrated initiative, professionalism, and strong work ethic

Nice To Haves

• Gain broad exposure to business operations in a growing company
• Develop skills across accounting, finance, human resources, recruiting, contracts, and business development
• Serve as a trusted partner to executive leadership while building a strong foundation of business and operational experience

Responsibilities

• Provide cross-functional support to core business areas including accounting, finance, human resources, recruiting, contracts administration, and proposal/business development activities
• Assist with financial tracking, expense monitoring, and basic accounting coordination in partnership with finance and accounting
• Support human resources processes such as recruiting coordination, onboarding activities, and employee inquiries
• Assist with contracts administration, including document drafting and organization, tracking deliverables, preparing and submitting reports, processing contractual requests, and maintaining compliance records
• Contribute to proposal development and business development efforts, including formatting, research, coordination, and submission support
• Support execution of special projects and company initiatives across departments
• Provide high-level administrative support including calendar management, travel coordination, office supply management, scheduling, purchasing office supplies, and general office operations
• Maintain office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Manage communications, prioritize requests, and support preparation of meetings and materials

Benefits

• Medical, Dental, and Vision Insurance
• 100% employer-paid health insurance for employees, including medical, dental, and vision coverage.
• High-Deductible Health Plan (HDHP) with a Health Spending Account (HSA) is available for those who elect to enroll.
• Employer-paid life insurance, as well as short-term and long-term disability coverage, are provided at no cost to the employee.
• 401(k)-retirement plan with an employer match of up to 5%.
• 11 paid holidays, including three floating holidays that may be used throughout the year.
• 100% employer-paid military leave, bereavement leave, jury duty leave, and parental leave.
• Robust Employee Assistance Program (EAP) offering confidential support services and work-life resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level