Vibee - Business Operations Coordinator

Insomniac Events • Las Vegas, NV

22d • Onsite

About The Position

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

We are seeking a highly motivated and detail-oriented Business Operations Coordinator to support our Business Operations team. This role is integral to the efficient functioning of the company, focusing on the creation and management of BI tools and providing operational support across departments. You will work closely with various teams, providing insights through reporting tools created in Metabase and supporting operations with Microsoft Excel, Google Sheets, and project management applications. This position reports to the Senior Director, Business Operations, and is based in Las Vegas.

Requirements

• Bachelor’s degree in Business Administration, Operations Management, Data Analytics, or a related field.
• 1-3 years of experience in a business operations, data analysis, or similar role.
• Proficiency with Metabase, Microsoft Excel, Google Sheets, Google App Scripts, and SQL is essential.
• Strong analytical and problem-solving skills with a focus on attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently as well as collaboratively with cross-functional teams.
• Demonstrated ability to manage multiple tasks and meet tight deadlines.
• Possess a strong work ethic with a high sense of responsibility in an ever-changing environment
• Must be able to handle sensitive matters and exercise excellent judgment
• Ability to work independently and within a team to juggle multiple prioritized tasks
• Must have a current passport and be able to travel worldwide without restriction
• Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.

Nice To Haves

• Experience with project management tools such as Asana or similar platforms is a plus.

Responsibilities

• Create and manage customized reporting tools using Metabase.
• Continuously optimize and update BI tools to meet evolving business needs
• Create and maintain operational reports, audits, and checks using Metabase, Microsoft Excel, and Google Sheets and Google AppScripts.
• Support regular data analysis to ensure accuracy and efficiency in reporting
• Develop and streamline processes to enhance operational efficiency
• Assist with managing timelines and deadlines across various departments
• Use project management tools to track progress and ensure key milestones are met
• Coordinate with the Senior Director of Business Operations and SVP of Business Operations on priority tasks and deliverables
• Provide support via management and maintenance of several internally built apps
• Data and asset management
• Administration support and training
• Provide support on ad hoc requests from other departments, helping them leverage data and reporting for better decision-making
• Facilitate communication and alignment across departments to streamline business operations
• Gather feedback on communication performance and suggest improvements
• Stay informed about industry trends and best practices to enhance communication effectiveness
• Other duties as required

Benefits

• We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
• As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations.
• Insomniac will also provide reasonable religious accommodations on case-by-case basis.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level