Business Operations Coordinator (Remote)

SOLV Energy•San Diego, CA

2d•Remote

About The Position

The Business Operations Coordinator monitors, controls, and manages business operations to meet customer expectations and company goals. This is a fully remote role; specific location details and expectations will be discussed during the interview process. The position supports Service Managers with daily operations and project coordination, serving as a liaison between customers and management while helping ensure projects are delivered within budget and schedule. The coordinator also supports administrative, financial, documentation, and process-improvement activities, and promotes safety, diversity, and inclusion.

Requirements

At least 2 years of experience dealing with contracts and change order management.
High school diploma or GED.
Basic knowledge of ERP systems.
Ability to use independent judgment and be self-starting.
Ability to foster collaboration between teams.
Strong communication skills to clearly articulate a vision and translate it into an executable plan.
Legally authorized to work in the United States without requiring employer sponsorship now or in the future.

Nice To Haves

Experience working for a diverse, multi-disciplined employee-owned company.

Responsibilities

Emphasize safety as the most important function and ensure employees follow safe practices.
Assist Service Managers with day-to-day coordination and management of business operational activities.
Monitor, control, and manage business operations to meet client expectations and company goals.
Liaise between customers and management to support smooth operations delivery.
Coordinate and manage project tasks to ensure delivery within allotted budgets and timelines.
Ensure compliance with company standards and procedures.
Build and maintain customer relationships through regular meetings and communications.
Lead internal project meetings with stakeholders and document meeting minutes.
Schedule and participate in external project meetings and document them.
Manage multiple high-priority project issues through timely completion.
Evaluate current operational performance and provide strategic plans for improvement.
Provide direction and guidance to internal teams to achieve performance targets.
Identify and resolve operational process problems promptly.
Follow standard operating procedures and maintain clear, accurate operations documents and procedures.
Perform essential administrative duties and maintain project filing systems.
Cost-code vendor invoices and/or verify correct codes.
Prepare and document extra work orders; notify subcontractors about change orders and follow up on them.
Prepare subcontracts and purchase orders.
Assist Service Managers with monthly job profitability reviews and work with internal teams to meet profitability goals.
Track CMMS work orders, review them for completeness, and approve or reject them for invoicing.
Create invoices for Project Manager review and approval before submission to the Owner.
Assess and suggest process improvements, collaborate on new technologies, and coordinate implementation with SOLV Energy management.
Champion diversity and inclusion as part of SOLV Energy culture.