Business Operations Assistant

UO HR Website•Eugene, OR

10d•Hybrid

About The Position

The Business Operations Assistant provides operational and administrative services across a range of business functions for PAST’s partner units. This position supports areas such as accounts payable, purchasing, contracts, and travel, helping to ensure timely, accurate, and compliant processing. Reporting to the Business Operations Manager, the Business Operations Assistant carries out routine and moderately complex business tasks in accordance with established federal, state, and university policies and procedures. The position uses standard practices and documented processes to process transactions, respond to inquiries, and resolve issues, collaborating with Business Operations Specialists on non routine or complex requests and escalating issues to the Business Operations Manager as needed. The Business Operations Assistant works with campus partners such as Business Affairs, Purchasing and Contracting Services, and the UO Travel Office to support the timely and accurate completion of business transactions. In addition to transaction processing, this role supports internal recordkeeping and operational consistency by maintaining documentation, adhering to established workflows, and assisting with the development and upkeep of standard operating procedures. As a member of the PAST Business Operations team, the Business Operations Assistant contributes to the shared goal of delivering reliable and coordinated business support to PAST partner units across campus.

Requirements

12 quarter hours (8 semester hours) of Accounting courses OR An Associates Degree in Accounting
One year of experience that includes entering, compiling, and/or reporting financial information; OR An equivalent combination of education and experience.
Transcripts must be submitted for all required and/or related courses.
All courses must be from accredited colleges, universities, or private vocational schools.
Experience may come from roles involving entering, tracking, reconciling, or reporting financial information - including processing transactions, reconciling statements, reviewing financial documents, or coordinating budgets or expenses, even if the work was done outside a formal accounting position.
Proficiency with office software, including word processing and spreadsheets.
Strong attention to detail and ability to manage multiple tasks and competing priorities.
Effective communication skills and ability to work collaboratively with diverse individuals.
Ability to apply established policies and procedures and recognize when issues require escalation.
Ability to maintain confidentiality and handle sensitive information appropriately.
Demonstrated commitment to diversity, equity, and inclusion.
Ability to support administrative and recordkeeping functions with a high degree of accuracy.

Nice To Haves

Experience in accounts payable, purchasing, contracting, or travel coordination.
Experience working in higher education or a public sector environment.
Experience using Banner Financial Information Systems (FIS).
Experience using Concur for travel booking and expense processing.

Responsibilities

Provides operational and administrative services across a range of business functions for PAST’s partner units.
Supports areas such as accounts payable, purchasing, contracts, and travel, ensuring timely, accurate, and compliant processing.
Carries out routine and moderately complex business tasks in accordance with established federal, state, and university policies and procedures.
Processes transactions, responds to inquiries, and resolves issues using standard practices and documented processes.
Collaborates with Business Operations Specialists on non-routine or complex requests.
Escalates issues to the Business Operations Manager as needed.
Works with campus partners such as Business Affairs, Purchasing and Contracting Services, and the UO Travel Office.
Supports internal recordkeeping and operational consistency by maintaining documentation.
Adheres to established workflows.
Assists with the development and upkeep of standard operating procedures.
Contributes to the shared goal of delivering reliable and coordinated business support to PAST partner units across campus.