Business Operations Executive Assistant

Malvern Panalytical•Norcross, GA

2d•Hybrid

About The Position

As a Commercial Executive Assistant, you will provide proactive, high-quality support to senior leaders across our Commercial organisation, including the VP Sales & Applications, VP Marketing & Communications, and VP Customer Services. Working closely with executive stakeholders, you will play a critical role in ensuring the smooth operation of day-to-day activities, managing priorities, coordinating complex schedules, and supporting key business initiatives. This role combines executive support, stakeholder coordination, event planning, and operational administration. You will be a trusted partner to senior leaders, helping them maximise their effectiveness while maintaining professionalism, discretion, and attention to detail at all times.

Requirements

Typically 5 years' experience in a Personal Assistant, Executive Assistant, or similar senior administrative role
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
Ability to work independently with minimal supervision while maintaining a proactive approach
Excellent planning, coordination, and time management skills
Strong communication skills with excellent written and spoken English
High levels of discretion and experience handling sensitive and confidential information
Proficient with digital tools and office technologies
A collaborative team player who builds positive relationships across all levels of the organisation
Flexible in approach, with the ability to accommodate occasional early starts or late finishes when required

Responsibilities

Managing complex calendars and scheduling for members of the Commercial Executive Management team.
Proactively tracking and following up on actions, approvals, and requests to ensure timely completion.
Coordinating domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and detailed itineraries.
Organizing and supporting meetings, customer visits, site visits, workshops, and other business events.
Providing high-quality day-to-day administrative support to senior leaders.
Processing and coordinating expense claims, while supporting approval workflows for executives and their teams.
Acting as a key point of contact for internal stakeholders and supporting executive communications.
Providing cover and support for the Business Operations Executive Assistant when required.
Collaborating closely with the wider Executive Support team to ensure seamless support across the business.
Supporting site-based activities and events, including town halls, leadership visits, and large-scale employee gatherings.