Business Office Manager Home Health

PruittHealth•Tallahassee, FL

About The Position

The Business Office Manager is responsible for assisting the Administrator with administrative functions of the home health agency and supervising clerical office staff. The role supports efficient office operations through process review, data entry, supply and expense management, receptionist coverage, accounts payable, billing coordination, daily billing-report work, census accuracy, personnel-file maintenance, and collection and entry of payroll information. The position also provides clerical support to the Administrator and office management staff, participates in agency surveys and required reports, and attends mandatory in-services. The manager must be well organized, able to set clear priorities, and able to work a flexible schedule. The role is based in Tallahassee and is full-time.

Requirements

Two years of college or business school and/or an equivalent combination of experience and training.
One year of administrative experience in healthcare or a similar services industry.
Well organized, with the ability to set clear priorities.
Ability to work a flexible schedule.

Nice To Haves

Associate or bachelor’s degree in business or a related field.
Two years of previous office management experience.

Responsibilities

Evaluate office processes and report opportunities for improvement to the Administrator.
Perform data entry as needed to support efficient office operations.
Order office supplies as directed by the Administrator and manage supply expenses against the budgeted allotment.
Ensure coverage for receptionist duties.
Submit accounts payable information and maintain a system to ensure invoices are submitted and paid on time.
Communicate with the billing department to ensure paperwork is completed promptly and supports proper billing.
Work on billing reports daily to ensure timely filing of claims.
Ensure the accuracy of the daily census.
Track and maintain personnel files for agency and branch locations.
Collect and enter payroll information for agency and branch locations.
Participate in center or agency surveys, including Licensure/JCAHO surveys, and complete subsequently required reports.
Participate in mandatory in-services.
Honor patients’ and residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints.
Provide clerical support to the Administrator and office management staff as needed.