Business Office Manager

Strategic HR Client • Dayton, OH

6d

About The Position

The Business Office Manager provides executive, administrative, and operational support across the Mental Health Recovery Board of Clark, Greene, & Madison Counties (MHRB). The role supports senior leadership, Board members, and staff, and helps coordinate Board and Committee activities, maintain accurate records, and support daily office operations. The position calls for clear communication, discretion with confidential information, strong attention to detail, and the ability to manage multiple priorities in a fast-paced office environment.

MHRB supports mental health and recovery services that strengthen individuals, families, and communities throughout the region. The Business Office Manager helps enable this mission by supporting effective governance, organized operations, and responsible stewardship of resources.

Requirements

• At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area is preferred.
• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information.
• Strong professional writing, proofreading, editing, and document-preparation skills.
• Excellent organization, accuracy, judgment, and attention to detail.
• Ability to prioritize multiple assignments and meet deadlines with minimal supervision.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping.
• A valid Notary Public commission or ability to obtain one within 90 days of hire.

Nice To Haves

• Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment is preferred.
• A bachelor's degree in business administration, office administration, public administration, nonprofit administration, human services administration, or a related field is preferred; equivalent relevant education and experience may be considered.

Responsibilities

• Coordinate Board and Committee meetings, including assembling agendas, preparing packets, confirming attendance, and managing meeting logistics.
• Draft, proofread, and maintain meeting minutes, correspondence, reports, and other professional documents.
• Provide executive and administrative support to senior leadership, Board members, and staff.
• Maintain calendars, schedule meetings, send Outlook invitations, and support virtual meetings through Microsoft Teams and other platforms.
• Serve as Records Custodian and maintain accurate Board, staff, contract, and administrative records.
• Coordinate signatures, executed agreements, contracts, and public records requests according to established requirements.
• Manage DocuSign processes and help ensure records are properly routed, retained, and filed.
• Support reception and daily office operations, including visitor assistance, mail distribution, supplies, equipment, and facility access.
• Protect confidential and sensitive information while representing the organization professionally.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed