BUSINESS OFFICE MANAGER ASSISTANT

PACS • Beeville, TX

5d

About The Position

The Business Office Manager Assistant maintains administrative activities in accordance with applicable federal, state, and local standards and regulations, established policies and procedures, and supervisor direction. The role supports the Business Office Manager with administrative tasks and performs clerical and accounting functions, including cash receipts and ancillary data. It also contributes to community relations and works with personnel across the facility while safeguarding residents’ protected health information.

This position has no supervisory responsibilities. Applicants must have at least a high school diploma or GED, clerical-function knowledge, and computer literacy. Excel proficiency is preferred. The employee must type at least 40 words per minute and use a 10-key calculator, as well as have knowledge of office machines and equipment.

The role involves prolonged computer use and regular sitting, standing, walking, talking, reading, or hearing. Occasional lifting or moving of up to 25 pounds may be required, as may assisting with resident evacuation during emergencies. The work environment is usually low to moderately noisy. Reasonable accommodations may be made for individuals with disabilities. The employer is an equal opportunity employer.

Requirements

• High school diploma or GED at minimum.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals, and to present information and respond to questions from managers and employees.
• Ability to apply fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems involving concrete variables and limited standardization, and interpret written, oral, diagram, or schedule instructions.
• Knowledge of clerical functions and computer literacy.
• Ability to type a minimum of 40 words per minute.
• Ability to use a 10-key calculator.
• Knowledge of office machines and equipment.
• Ability to occasionally lift and/or move up to 25 pounds.

Nice To Haves

• Proficiency in Excel.

Responsibilities

• Receive and follow the supervisor’s schedule and instructions and established policies and procedures.
• Assist in organizing, planning, and directing administrative activities in accordance with established policies and procedures.
• Represent the community and contribute to community relations, public regard, and awareness of the community.
• Support the Business Office Manager with administrative tasks.
• Perform clerical and accounting functions, including cash receipts and ancillary data.
• Maintain a good working rapport with interdepartmental personnel and other facility departments.
• Assist with administrative studies and projects as assigned or as necessary.
• Protect the confidentiality of resident care information, including protected health information, and report suspected or known unauthorized disclosures to the Administrator.
• Assist in the evacuation of residents during emergency situations when necessary.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED