ASC Business Office Coordinator

Mid-State Orthopaedic and Sports Medicin•Alexandria, LA

8d•Onsite

About The Position

The Business Office Coordinator is responsible for ensuring the efficient operation of the medical business office. This includes managing patient registration, financial conflicts, cash flow, accounts receivable, and accounts payable. The role also involves supervising business office staff, overseeing the medical record process for compliance and confidentiality, and ensuring all business office procedures are followed according to policy. Additionally, the coordinator is responsible for daily computer backups, demonstrating appropriate patient interaction, staying within budget, and communicating job responsibilities and facility information effectively. Professional development and enhancing the facility's image through community engagement are also key aspects of the role.

Requirements

College education preferred.
Previous experience in medical business office required.
Previous medical coding experience required.
All employees must be able to provide proof of their identity and their right to work in the United States.
Able to read, write and communicate effectively with co-workers and patients.
Able to take direction from multiple sources.
Able to work independently.
Able to manage multiple priorities.
Detail oriented.
Able to follow a schedule and manage one’s own time.
Knowledge of A/R and A/P.
Familiarity with generally accepted accounting principles.
Knowledge of insurance billing and collections.
Proficiency with Microsoft Office Suite.
Knowledge of basic medical terminology.
Knowledge of web access and utilization.

Nice To Haves

Supervisory experience preferred.
Bookkeeping/accounting experience preferred.

Responsibilities

Assures efficient schedule and registration of patients.
Resolves financial conflicts appropriately and professionally.
Assures timely depositing of receipts and refunding of overpayments.
Oversees and assists patient reception, registration and admission.
Assures adequate supply of business office supplies.
Coordinates scheduling and directs duties of business office staff.
Monitors cash flow and the accounts receivable and collections process.
Assumes and delegates responsibility for accounts payable functions. Assures that invoices are appropriately matched to purchase orders.
Supervises the medical record process to ensure compliance and confidentiality.
Ensures that all business office procedures are carried out according to policy.
Responsible for verifying the daily computer backups are performed.
Demonstrates appropriate patient interaction across the age span.
Strives to stay within budgeted guidelines.
Observes scheduled hours of work and puts in extra hours when necessary.
Communicates clear understanding of job responsibilities, task objectives, deadlines and performance expectations.
Disseminates relevant information about decisions, plans and activities to people that need it for job performance.
Shares up-to-date information on facility activities and policy changes in a timely manner.
Develops contacts with people who are a source of information and support.
Maintains contacts through periodic interactions including visits, telephone calls, correspondence, seminars and attendance at meetings and social events.
May participate in activities that promote a healthy community.
Demonstrates knowledge and professionalism with community and other organizational members.
Provides timely response and resolution to client complaints.
Listens respectfully, gives feedback directly, honestly and talks with others to clarify differences.
Effectively communicates and interacts with patients (using translation services when needed), their family, and other external and internal clients (including fellow employees) from diverse backgrounds.
Demonstrates a willingness to look at new ideas and work in a changing environment.
Understands, verbalizes and participates in the quality improvement process.
Supports initiatives designed to improve individual and organizational performance.