Business Office Assistant

PACS•Salt Lake City, UT

About The Position

The Business Office Assistant maintains administrative activities in accordance with applicable federal, state, and local standards and regulations, established policies and procedures, and supervisor direction. The role supports the Administrator, Director of Nursing (DON), and Business Office Manager with administrative tasks and helps ensure the facility’s administrative procedures and day-to-day office operations are maintained. The position performs clerical and accounting functions, including cash receipts and ancillary data, and may assist with human resources and payroll duties. It also supports meeting documentation, incident records, administrative projects, office supply and equipment availability, and community relations. The employee must protect the confidentiality of resident care information and promptly report suspected or known unauthorized disclosures. This position has no supervisory responsibilities. The role requires a high school diploma or GED, clerical knowledge, computer literacy, typing at least 40 words per minute, and the ability to use a 10-key calculator and office equipment. Excel proficiency is preferred. The work involves prolonged computer use and regular use of office equipment; occasional lifting or moving of up to 25 pounds may be required. The employee may need to assist with resident evacuation during emergencies. The usual noise level is low to moderate.

Requirements

High school diploma or GED at minimum.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to present information effectively and respond to questions from managers and employees.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems involving a variety of concrete variables and limited standardization.
Ability to interpret written, oral, diagrammatic, or schedule-based instructions.
Knowledge of clerical functions and computer literacy.
Ability to type at least 40 words per minute.
Ability to use a 10-key calculator.
Knowledge of office machines and equipment.
Ability to occasionally lift or move up to 25 pounds.
Ability to use a desktop or laptop computer for prolonged periods.
Ability to sit, stand, walk, talk, read, or hear while performing job duties.

Nice To Haves

Proficiency in Excel.

Responsibilities

Follow the supervisor’s schedule and instructions and established policies and procedures.
Assist with organizing, planning, and directing administrative activities in accordance with established policies and procedures.
Maintain and file meeting minutes.
Represent the community and contribute to community relations, public regard, and awareness of the community.
Support the Administrator, DON, and Business Office Manager with administrative tasks.
Perform clerical and accounting functions, including cash receipts and ancillary data.
Assist with human resources and payroll duties as needed.
Maintain a good working rapport with interdepartmental personnel and other facility departments.
Assist in recording incidents and accidents and file records according to established procedures.
Assist with administrative studies and projects as assigned or needed.
Ensure administrative personnel follow established ergonomics policies and procedures for lifting, repetitive tasks, and use of safety equipment and supplies.
Ensure adequate office supplies and equipment are available for the facility’s day-to-day operational needs.
Protect residents’ protected health information and promptly report suspected or known violations or unauthorized disclosures to the Administrator.
Maintain the confidentiality of all resident care information, including protected health information.
May assist in evacuating residents during emergency situations.