Business Manager

HELP USA • New York, NY

1d • Onsite

About The Position

This position is for a Business Manager at the Days Inn emergency shelter for asylum-seeking families with children, located in Brooklyn, New York. The Business Manager will support the Executive Director in managing budgets, purchasing, timekeeping, payroll, and human resources. This role also serves as the program's liaison to HELP's Central Office, coordinating with various departments including Finance, Human Resources, Purchasing, and Information Technology.

Requirements

• Bachelor's degree in business or equivalent experience and skills.
• Experience as an Accountant/Bookkeeper, including payroll processing.
• Ability to take initiative, be dependable and resourceful, and pay keen attention to detail.
• Excellent organizational skills to enable successful management of multiple tasks on a timely basis in a fast-paced and demanding environment.
• Computer literacy, particularly with Microsoft Office applications, with emphasis on Word and Excel.

Nice To Haves

• Bilingual fluency (English/Spanish) would be a great plus.

Responsibilities

• Annual budget preparation and periodic analyses, including monthly line-item comparisons of year-to-date actual vs. budgeted expenses.
• Preparation of purchase requisitions and processing invoices for submission to the Central Office Accounts Payable department.
• Payroll preparation including processing time records and other weekly/bi-weekly payroll data, auditing payroll registers prior to check distribution, and reviewing paid time off records.
• Maintaining site personnel records on all employees including processing new hires, separations, changes in status, and employee benefits.
• Ensuring compliance with the company’s and/or funder’s policies and procedures related to the purchasing, receiving, billing, and inventory functions and reviewing the accuracy of coding for all purchases.
• Acting as the site Information Technology administrator and troubleshooter.

Benefits

• Health insurance through Cigna, including dental and vision, with an option that covers the entire family with minimal employee contribution.
• Generous Paid Time Off!
• 401(k) with Company contribution, even if the employee doesn't contribute.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level