Business Manager - Pediatric Dentistry, College of Dentistry

University of Illinois Chicago•Chicago, IL

1d•$60,000 - $66,000•Onsite

About The Position

The Business Manager I independently manages the operational, financial, regulatory, and business activities of the Department of Pediatric Dentistry under the supervision of the Department Head, ensuring compliance and efficient operations. Serving as Assistant to the Department Head, the position works with the College of Dentistry’s central administration on financial, business, procurement, and human resource processes. The role contributes to departmental strategic planning, business expansion, and operational improvements, and works collaboratively with the Residency Program Coordinator, including cross-training as needed. The position manages financial planning and transactions; department operations, compliance, facilities, and projects; grant activities in coordination with Principal Investigators and the College Office of Research; and human-resource processes in coordination with the college, Department Head, and supervisors. It also provides administrative and business support to the Department Head’s Office and participates in special projects as assigned. The position is based on-site in Chicago, Illinois, with a Monday–Friday day schedule. The stated annual salary range is $60,000–$66,000, commensurate with experience. The role is intended to be eligible for benefits, including health, dental, vision, and life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents. Illinois residency is required within 180 days of employment.

Requirements

Bachelor’s degree in accountancy, business administration, management, or a closely related field; OR three years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience; OR a combination of education and work experience totaling three years (36 months).
For the education-and-experience equivalency, 30 semester hours equal one year; 60 semester hours or an associate degree equal 18 months; and 90 semester hours equal two years.
Illinois residency is required within 180 days of employment.

Nice To Haves

Experience with BANNER, HR Front End, EDDIE, View Direct, MY UI Financials, Web Intelligence, TEM, T-card/P-card, or similar human-resources or finance software systems.
Experience managing budgets and reconciling financial transactions.
Proficiency in Microsoft Office.
At least three years of experience in a university, academic, or nonprofit organization.

Responsibilities

Assist with developing the annual budget, financial reporting, forecasting, and expenditure monitoring; provide financial analysis and recommendations to the Department Head for final budget approvals.
Contribute to creating, implementing, and monitoring the departmental strategic plan.
Oversee operational payment structures and monitor payments, including contract-based payments, P-Card, T-Card/TEM, I-Buy transactions, standing purchase orders, and invoice submissions.
Approve and monitor staff expenditures for compliance with fiscal policies.
Coordinate travel planning and purchases for faculty, recruitment candidates, and visitors.
Coordinate maintenance, repairs, remodeling, and equipment purchases, including drafting plans and budgets, reviewing contracts, and submitting work orders.
Organize departmental events, including annual celebrations and receptions, and oversee daily administrative activities as directed by the Department Head.
Ensure compliance with university, college, and departmental requirements and deadlines, including ARS reporting; mandatory ethics, HIPAA-OSHA, and ANCRA training; FCIAA; RNUA; and TB testing compliance.
Audit departmental policies and procedures for compliance with university, state, and federal regulations.
Help maintain records and documentation for Commission on Dental Accreditation reporting.
Oversee project timelines, resource allocation, and deliverables for departmental initiatives, ensuring projects are completed efficiently and within budget.
Coordinate with Principal Investigators and the College Office of Research to manage clinical, state, corporate, private, and federal grant activities, including pre- and post-award processes.
Maintain grant documentation relating to expenditures, reports, purchasing, proposal submissions, and awards.
Provide transactional human-resource support for recruitment, selection, evaluations, reappointments, transfers, leave requests, retirements, and separations of faculty, staff, and volunteers.
Assist supervisors with developing and maintaining job descriptions; coordinate new-hire and separation tasks.
Collaborate with the college and Department Head on the annual Salary Planner.
Manage collection and submission of Civil Service timesheets, leave records, and payroll documentation; monitor pay adjustments and payouts.
Participate in regular training and meetings with Human Resource Associates.
Support preparation and submission of Promotion and Tenure packages with faculty, the Department Head, and the Office of Faculty Affairs.
Respond to campus and college requests and ensure compliance with human-resource policies and procedures.
Manage administrative and business operations of the Department Head’s Office, prioritizing tasks and handling deadlines, time-sensitive matters, and ad hoc requests.
Provide administrative support to the Department Head, including meeting coordination, faculty evaluations, document and data management, and policy implementation coordination.
Assist with capital improvement projects and departmental events as needed.
Represent the department or serve on campus or university committees at the Department Head’s request, maintaining confidentiality of sensitive information.
Perform other related duties and participate in special projects as assigned.