Business Manager

Parishes•Longwood, FL

About The Position

The parish Business Manager is an administrator who supports the Pastor in the day-to-day operations of the parish. The role coordinates financial, administrative, and operational functions to steward parish resources effectively and support the smooth functioning of parish activities. The Business Manager works with parish staff, volunteers, and diocesan offices to support business operations, implement established processes, and address operational needs. The position requires sound judgment, strong organizational skills, and the ability to manage multiple priorities in a dynamic environment. The Business Manager is a person of faith committed to Gospel values and supports the parish mission through responsible management and service to the parish community. The Diocese of Orlando’s four core values underpin the work: Authenticity, Respect, Courage, and Commitment. The role oversees parish facilities, administrative operations, personnel coordination, and financial processes. It supports the Pastor and Finance Council in budgeting and financial oversight, coordinates with diocesan departments and shared services, helps ensure compliance with applicable laws and diocesan policies, and supervises administrative or clerical staff. The position is primarily office-based and may require work beyond 40 hours, including occasional evenings and weekends.

Requirements

Bachelor’s degree in Business, Accounting, Finance, or a related field from an accredited university.
At least six years of experience in business operations, financial administration, or a related area, including budgeting and financial oversight.
At least three years of supervisory experience.
Appreciation and respect for the Catholic Church and its teachings; conduct must be consistent with and supportive of the Church’s mission and purpose.
Working knowledge of budgeting principles and financial processes, including general ledger and reconciliation concepts.
Proficiency in Microsoft Office applications, including Word and Excel.
Working knowledge of accounting practices and ability to oversee financial processes, monitor cash flow, and support parish financial operations in coordination with diocesan services.
Working knowledge of facilities operations and building systems maintenance.
Strong organizational, interpersonal, written communication, and verbal communication skills; ability to work effectively with clergy, staff, volunteers, and parish communities.
Ability to plan, organize, and manage multiple priorities in a dynamic environment.
Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
Strong analytical and problem-solving skills, including gathering information, evaluating situations, and implementing effective solutions.

Nice To Haves

Experience within a Catholic environment.
Experience with financial and HRIS systems such as Paylocity, QuickBooks, or PDS.

Responsibilities

Coordinate and oversee construction, improvement, repair, preventive maintenance, safety, and security for parish facilities; review bids and quotes and liaise with the Diocesan Office of Ecclesiastical Properties.
Oversee parish administrative functions, records, insurance coordination, office operations, and communication with parish staff, volunteers, diocesan offices, and external partners.
Participate in pastoral staff, Parish Council, and other committee meetings as appropriate; attend diocesan meetings as necessary and serve as a resource to the Pastor on operational matters.
Coordinate support for parish events and initiatives with staff and volunteer committees as needed.
Coordinate parish-level implementation of diocesan human resources policies and procedures, including benefits enrollment, employee inquiries, onboarding and offboarding, HRIS records, background screening, job descriptions, and performance management processes.
Provide day-to-day supervision and support to administrative or clerical staff.
Coordinate development and administration of the parish budget with the Pastor and Finance Council, monitor financial performance, and support preparation of financial reports.
Review reports from Diocesan Shared Accounting Services (DSAS) and liaise with DSAS and diocesan offices on financial matters.
Coordinate accounts payable, accounts receivable, payroll data submissions, payroll register reviews, and related financial processes with parish staff and DSAS.
Ensure internal controls and sound financial practices, including cash handling and offertory processes; review and approve expenditures within the approved budget.
Support audits and maintain required financial documentation; coordinate and monitor parish and ministry funds for proper use and compliance with diocesan policies.
Perform additional duties and projects assigned by the Pastor.
Ensure compliance with applicable federal, state, and local laws and diocesan policies and procedures.
Maintain confidentiality and exercise sound judgment with sensitive financial, personnel, and operational matters.