Business Manager

MIT Lincoln Laboratory•Lexington, MA

1d•$98,400 - $130,200

About The Position

The Business Manager is a key member of the Optical & Quantum Communications Group Office team, responsible for facilitating the group’s technical execution through effective management of its financial, procurement, and administrative functions. The role manages the group’s administrative and business operations to support smooth and efficient execution in a fast-paced research environment. At the program level, the Business Manager handles cost estimating, budget preparation, program and WBS creation, schedule and milestone development, procurement planning, performance monitoring, reporting, and program closeouts. The position also manages group resources and financial health, supports proposals and program planning, and assists with project execution and oversight. Additional areas include supervising the administrative team, facilities and space management, property, IT compliance, personnel time allocation, and general administrative processes. The manager works with internal personnel, laboratory leadership, external program managers, and financial offices.

Requirements

Bachelor’s degree in business, engineering, or science.
Five years of applicable experience beyond the degree.
Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Project, Visio, and Outlook.
Ability to analyze, create, and present financial results and reports.
Effective written and oral communication, interpersonal, and organizational skills.
Ability to obtain and maintain a government security clearance.
Ability to handle private and classified information conscientiously.
Ability to work independently with initiative and minimal oversight.
Collaborative, flexible, proactive, and accountable approach to supporting a healthy group.

Nice To Haves

Master’s degree in business or a related field.
MBA.
Experience in technology, science, academia, or government.
Experience with continuous improvement methods such as Lean, Six Sigma, or Agile.
Experience with data visualization tools such as Power BI or Tableau.
Experience with project or operations management tools such as Jira, Confluence, or MS Project.
Experience with SAP S4.
Experience with Analysis for Office (Excel and PowerPoint).
Experience with SuccessFactors.
Experience with Fieldglass.
Experience with Concur.

Responsibilities

Prepare cost estimates, budget analyses, spend plans, expenditure documentation, and financial reports.
Analyze trends and deviations from plan, track milestones, and perform risk assessments.
Manage program-specific and overall group resources and financial health.
Assist with proposals, statements of work, and new program packages.
Manage and supervise the administrative team, including writing and delivering annual performance reviews.
Ensure administrative needs are met, including procurement, property, IT compliance, and office and laboratory space.
Authorize budget expenditures and procurements, and track critical and long-lead items, consultant services, and labor subcontracts.
Analyze data and prepare ad hoc reports to support decision-making.
Navigate policies and procedures related to human resources, space allocation, security, and program execution.
Manage office, laboratory, and secure facilities in collaboration with the Division Office, Director’s Office, and Facility Services Department.
Track personnel time allocation and compare it with spend plans.
Assist with initial program planning for deliverables, task-level budgets, schedules, and cost.
Assist in project execution and oversight.
Maintain working knowledge of project-management best practices and leadership skills to support program managers and personnel.
Communicate with internal personnel and external program managers and financial offices.
Manage general administrative processes, property, space, and other miscellaneous tasks as needed.