Business Manager

Roman Catholic Bishop of San Diego•Encinitas, CA

9d•$75,000 - $80,000•Onsite

About The Position

The Business Manager leads and manages the general office, financial, and human resources activities of St. John the Evangelist Catholic Church and serves as the Pastor’s primary business support staff member. The role oversees office operations and staff, parish finances and reporting, facility scheduling support, payroll and employee records, and administrative needs across parish committees and ministries. The position is full-time, exempt, and based at the parish in Encinitas, California, with a stated pay rate of $75,000–$80,000.

Requirements

Strong communication skills.
Proficiency with Microsoft Office products, including Word and Excel.
Proficiency with QuickBooks.
Proficiency with Canva.
Familiarity with generally accepted accounting principles (GAAP).
Familiarity with federal and state employment laws.
Ability to manage information technology needs.
Ability to learn and train staff in various computer programs.
Leadership experience in office management and administration.
Proven managerial and supervisory strength.

Responsibilities

Provide guidance and supervision to the office secretary/receptionist and provide administrative, purchasing, and general support to ministry staff.
Manage computer system needs, serve as a point of contact for IT questions, and maintain and train staff on church database software.
Balance the petty cash fund maintained by the secretary and oversee timely opening and closing of the parish office.
Oversee inventory of office supplies, including liturgical supplies and rectory supplies.
Prepare and submit the weekly bulletin; maintain the parish offering envelope system; track special envelopes and collections; and enter mailed general donations into PDS.
Coordinate office events, including the staff Christmas party, Priests Penance/Dinner, and Fiesta planning.
Oversee the creation and recording of sacramental certificates for Baptism, First Reconciliation, First Communion, Marriage, and Death.
Oversee the parish website and updates; maintain user codes and passwords for office equipment and programs with IT support; and stay informed about changing priorities and emergency issues.
Provide backup coverage for the front office and phones.
Provide regular financial updates to the Pastor and facilitate preparation of the annual parish budget with guidance from the Pastor and Finance Council.
Maintain the accounts receivable ledger and accurate school invoicing and payments.
Process and post online giving, office and mail, collection, and Fiesta deposits; import online contributions into the PDS Church Office program; and process deposits and write checks for the Food Pantry.
Facilitate ACA donations according to Diocese procedures.
Process accounts payable, ensure 1099 compliance and timely payments, and prepare monthly financial statements for the Pastor and Finance Council.
Ensure bank statements are balanced in a timely manner and facilitate semi-annual and annual financial reporting to the Diocese and fiscal year-end close according to Diocesan guidelines.
Complete Diocesan reports as needed and maintain financial files according to Diocesan guidelines.
Schedule volunteers to count weekend collections; collaborate with the Diocese on financial matters; oversee parish and diocesan fund drives; and prepare monthly journal entries as needed.
Assist with scheduling parish halls, classrooms, and meeting rooms.
Process payroll biweekly and verify and approve employee timecards in Paylocity.
Track and maintain employee benefits, monitor sick and vacation accruals, and update salary and demographic changes in the payroll system.
Administer CMG for the Parish; obtain and process new-hire paperwork through Paylocity; and process termination paperwork as needed.
Maintain HR and payroll files according to Diocesan guidelines and federal and state laws; collaborate with diocesan human resources on policy interpretation, leaves of absence, and general support.
Attend pastoral, Finance Council, and office staff meetings; respond to administrative needs of committees; and attend diocesan Business Managers’ meetings and webinars.
Serve as the point person for parish business and administrative inquiries, foster cooperation and good business relationships among parish entities, and maintain a spiritual influence and presence in administrative activities.