Business Manager

Church of The Nativity•Longwood, FL

26d

About The Position

The parish Business Manager is an administrator who supports the Pastor in the day-to-day operations of the parish. The role coordinates financial, administrative, and operational functions to steward parish resources effectively and support parish activities. The Business Manager works with parish staff, volunteers, and diocesan offices to support business operations, implement established processes, and address operational needs. The position requires sound judgment, strong organizational skills, and the ability to manage multiple priorities in a dynamic environment. The Business Manager is expected to be a person of faith committed to Gospel values and to support the parish mission through responsible management and service to the parish community. The Diocese of Orlando’s core values are Authenticity, Respect, Courage, and Commitment. The role supports the parish through facilities management, administration, personnel coordination, and financial oversight. Work is performed mostly in an office setting and includes extensive computer work. The employee may be required to work more than 40 hours, including occasional evenings and weekends.

Requirements

Bachelor’s degree in Business, Accounting, Finance, or a related field from an accredited university.
Minimum of six years of experience in business operations, financial administration, or a related area, including budgeting and financial oversight.
Minimum of three years of supervisory experience.
Appreciation and respect for the Catholic Church and its teachings; conduct must be consistent with and supportive of the Church’s mission and purpose and diocesan policies.
Working knowledge of budgeting principles and financial processes, including general ledger and reconciliation concepts.
Proficiency in Microsoft Office applications, including Word and Excel.
Working knowledge of accounting practices and the ability to oversee financial processes, monitor cash flow, and support parish financial operations in coordination with diocesan services.
Working knowledge of facilities operations and building systems maintenance.
Strong organizational and interpersonal skills and the ability to work effectively with clergy, staff, volunteers, and parish communities.
Ability to plan, organize, and manage multiple priorities in a dynamic environment.
Strong written and verbal communication skills and the ability to support the Pastor and collaborate with diocesan offices.
Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
Strong analytical and problem-solving skills, including the ability to gather information, evaluate situations, and implement effective solutions.
Ability to sit and stand for extended periods; reach, grasp, feel, and see up close and at a distance; use standard office equipment and computer hardware; and communicate effectively verbally and in writing. Work may involve sedentary to light activity and occasional lifting, carrying, pushing, or pulling of objects up to 15 pounds.

Nice To Haves

Experience within a Catholic environment is preferred.
Experience with financial and HRIS systems such as Paylocity, QuickBooks, or PDS is preferred.

Responsibilities

Coordinate and oversee construction, improvement, repair, and preventive maintenance projects for parish properties; review bids and quotes, make recommendations to the Pastor, and coordinate contracting with diocesan offices when required.
Coordinate facility safety and security measures and serve as liaison with the Diocesan Office of Ecclesiastical Properties on maintenance and construction matters.
Oversee parish administrative functions, office operations, and parish records; coordinate liability and property insurance and workers’ compensation with the diocesan insurance program.
Maintain effective communication and working relationships with parish staff, volunteers, ministries, external partners, and diocesan offices; participate in meetings and represent the parish and Pastor at diocesan meetings as necessary.
Advise the Pastor on administrative and operational matters and support parish events and initiatives as needed.
Coordinate implementation of diocesan human resources policies and procedures at the parish level, referring matters to the Diocesan Office of Human Resources as appropriate.
Facilitate employee enrollment in diocesan benefit plans and provide ongoing information and support to employees.
Serve as a primary contact for payroll and human resources inquiries; coordinate onboarding and offboarding and ensure personnel actions and employee and pay records are processed accurately in the HRIS system.
Ensure compliance with background screening and fingerprinting requirements; support job description updates and implementation of performance management processes.
Provide day-to-day supervision of administrative or clerical staff.
Coordinate development and administration of the parish budget with the Pastor and Finance Council; monitor financial performance and support financial reporting.
Review financial reports from Diocesan Shared Accounting Services for accuracy, completeness, and alignment with parish operations; liaise with the diocese and DSAS on financial matters.
Coordinate day-to-day accounts payable, accounts receivable, and related financial processes with parish staff and DSAS.
Prepare payroll data and review payroll registers for accuracy and proper authorization.
Ensure internal controls and financial practices are followed, including cash handling and offertory procedures; review and approve expenditures under the approved budget and established controls.
Support audits and maintain required financial documentation; coordinate and monitor parish and ministry funds for appropriate use and compliance with diocesan policies.
Perform additional duties and projects assigned by the Pastor; ensure compliance with applicable laws and diocesan policies; maintain confidentiality and sound judgment when handling sensitive matters.