Business Manager-ULAR

Temple University•Philadelphia, PA

33d•Onsite

About The Position

Temple University’s Laboratory Animal Resources department division is searching for a Business Manager! The ULAR Business Manager provides strategic and operational business management for the University Laboratory Animal Resources department, overseeing financial management, budgeting, procurement, cost recovery, personnel and position administration, contracts, vendor relationships, and resource planning. The position analyzes financial and operational data to support program leadership in effective decision-making, workforce planning, research support, and long-term program sustainability. The Business Manager serves as a key liaison between the animal research program and institutional Finance, Procurement, Human Resources, Sponsored Programs, Facilities, and other administrative units. The position develops and maintains business processes, financial controls, reporting systems, and performance metrics that promote operational efficiency, accountability, regulatory compliance, and responsible stewardship of institutional resources. Working closely with the ULAR Director and veterinary, husbandry, research, and administrative leadership, the ULAR Business Manager ensures that the program has the financial and administrative infrastructure necessary to support uninterrupted animal care, research activities, regulatory and accreditation requirements, and continued program growth.

Requirements

Bachelor’s Degree
5 years administrative experience
Excellent written and verbal communication skills
Demonstrated ability to work independently, with minimal supervision
Demonstrated computer software and database management skills

Nice To Haves

Master’s degree
3 years relevant experience
Demonstrated experience working with a computerized laboratory animal management computer system
5 years of administrative experience in a medical or healthcare environment

Responsibilities

Coordinate ULAR Fiscal Operations including creating and maintaining the departmental cost accounting system, performing financial and cost analysis reports, assuring federal compliance with NIH standards, overseeing payment procedures, monitoring contract purchases, working with vendors, and monitoring expenditures for cost containment.
Develop the ULAR Operating Budgetary and Annual Departmental Rate Setting by monitoring and auditing the departmental budget, preparing detailed internal reports, analyzing expenditure, income, salary data, and animal populations to prepare the annual budget report, and providing rate-setting information and updating the fee schedule.
Oversight of the Cayuse™ Management Information System and Departmental Computers, including maintaining effective operation of the system, working with vendors and IT to meet departmental needs, assuring software addresses departmental needs, overseeing personnel training on the system, and training investigators on system functionality.
Oversee ULAR Security System, including assignment of security access, troubleshooting logistical issues with IT, and coordinating receipt of facility entry reports.
Supervision and Staff Direction, including training and supervising the Administrative Specialist and other business office support staff, performing HR related supervisory responsibilities, training and directing work study students, and performing administrative responsibilities for onboarding and offboarding employees.
Provide NIH Grant Expenditures and Fiscal Information by researching and providing pertinent fiscal information to the Director for potential grant submissions.
Serve as Departmental Contact for Regulatory Agencies by assisting the Director with providing departmental information regarding animal facility registration, annual reports, annual inspections, and facility accreditation for USDA, NIH OLAW, and AAALAC International.