Business Manager

Texas Tech University•Lubbock, TX

13d

About The Position

Manages personnel and budgetary matters for a department or college, exercising discretion and independent judgment to oversee staff activities and financial processes and ensure fiscal responsibility. Ensures faculty and staff have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator. The role oversees departmental, center, and institute operations and finances, including budgets, financial planning, payroll verification, reconciliations, grant financials, hiring and personnel processes, purchasing, travel, inventories, and reporting. It supports faculty and staff, assists the Department Chair with administrative and travel needs, coordinates scholarships and fellowships, and provides financial support to the Center for Adolescent Resiliency and the Curriculum Center for Family and Consumer Sciences. Additional duties include attending meetings and trainings, communicating policy and procedure changes, providing backup reception and visitor support, coordinating emergency preparedness and safety compliance, submitting requested survey information, assisting students, and performing other assigned duties.

Requirements

Bachelor's degree.
Four years of experience developing or managing programs or projects.
Additional job-related education may be substituted for the required experience on a year-for-year basis.

Responsibilities

Manage departmental, center, and institute budgets, financial planning, resource allocation, monthly payroll verification, FOP reconciliations, and research grant financials.
Coordinate faculty startup packages and submit startup and grant reports to the college.
Serve as Employment Services Coordinator (ESC), overseeing faculty and staff hiring, appointments, ePAFs, position creation and reclassification, onboarding, and separations.
Manage annual budget preparation, fiscal year closeout and opening, summer budgets, and appointments.
Oversee SIF fees, term reports, appropriate charges, and utilization.
Process or oversee budget revisions, cost transfers, labor redistributions, manual checks, participant payments, EOPs, purchasing, PCard reconciliations, travel applications and vouchers, deposits, and faculty travel and procurement requests.
Oversee departmental and lab supply inventories, annual endowment reporting and underutilization reviews, space inventory reporting, and annual inventory checklists.
Assist the Chair with office assignments, furniture, telecommunications, keys, and room requests.
Maintain personnel records and oversee quality control of departmental, center, and institute processes.
Coordinate and approve leave and review or approve non-exempt, student hourly, and faculty sick-leave time entries as the Chair's proxy.
Ensure staff responsibilities are completed.
Maintain departmental, center, and institute organizational resources, calendars, distribution lists, and online directories.
Manage the Chair's calendar, appointments, holds, and travel plans upon request.
Prepare correspondence, presentations, reports, research, and other departmental or college materials.
Coordinate travel arrangements, applications, vouchers, and official travel records.
Organize special events and meetings as requested.
Plan semester personnel appointments, including GPTIs, TAs, RAs, SAs, GAs, and work-study.
Assist with additional Chair-directed projects.
Oversee departmental scholarship processes, resources, awards, and records; support Scholarship Committee selections and annual internal audits.
Attend the annual Scholarship Coordinator meeting.
Track graduate student recruitment funding and resources.
Reconcile and report CAR and CCFCS financials to center directors and the Chair at least quarterly.
Assist CAR and CCFCS directors with annual budgets, funding decisions, and employee appointments as ESC.
Oversee efficient business practices for CAR and CCFCS, including PCard, procurement, and travel procedures.
Attend college staff meetings, procurement forums, and trainings; document updates and communicate significant TTU policy and procedure changes to faculty and staff.
Provide backup reception, visitor assistance, phone coverage, work orders, and maintenance requests.
Serve as or oversee the Emergency Action Coordinator; maintain emergency contacts, attend college emergency meetings, and ensure safety compliance.
Maintain or submit FAEIS and BOHS HS Survey information as requested.
Assist undergraduate and graduate students as needed.
Perform other duties as assigned.