Business Manager - Nonprofits

SailFuture • St. Petersburg, FL

9h

About The Position

SailFuture is seeking a Business Manager to keep finance, personnel records, compliance, and student administration organized and on time across its residential care, private high school, workforce development, and international sailing expedition programs. This role supports the organization’s operational readiness for licensing reviews, audits, and inspections, helping ensure its homes and school remain open while serving youth impacted by foster care and economic instability.

The position handles financial administration, personnel records, student and program administration, and compliance and operational tasks. It also supports leadership with administrative projects and process improvement.

Requirements

• 3 to 5 years of experience.
• Strong organization, accuracy, and follow-through across many priorities.
• Clear written and verbal communication.
• Familiarity with Google Workspace, Microsoft Office, and administrative systems.
• Discretion with confidential student, staff, and organizational information.

Nice To Haves

• Bookkeeping, financial administration, or office management experience.
• A background in education, nonprofits, youth-serving organizations, or compliance-heavy environments.

Responsibilities

• Manage accounts receivable and accounts payable.
• Process and reconcile expense reports, including Ramp.
• Support budgeting, invoice tracking, vendor payments, and audits.
• Keep financial and administrative records organized.
• Coordinate and track employee background screenings.
• Keep personnel files, credentials, certifications, and training renewals current.
• Support onboarding and offboarding.
• Manage SUFS enrollments, withdrawals, invoicing, reconciliation, and audit preparation.
• Run Free and Reduced Lunch paperwork.
• Handle WIOA documentation, reporting, and compliance.
• Keep student and client files compliant with organizational and regulatory standards.
• Coordinate fire and health inspections and follow-up.
• Maintain business tax licenses and compliance records.
• Track asset maintenance, facility deadlines, and inspection documentation.
• Support leadership on administrative projects and process improvement.

Benefits

• $250 per month toward health insurance.
• 401(k) with a 6% match.
• 2 weeks of PTO.
• 7 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed