Business License Coordinator I,II, Senior, Supervising

City of Palmdale•Palmdale, CA

8d•Onsite

About The Position

The Coordinator performs responsible professional analytical, administrative, and technical assistance in the development, administration, and implementation of department or division programs; provides highly responsible administrative staff assistance including conducting research and analyses of a wide scope of items, procedures, and budgeting as it relates to the department and or division. This is a full journey-level classification. Positions at this level perform the full range of duties, tasks and responsibilities assigned with only minimal instruction or assistance. Assignments may vary from general support of the supervisor, or manager, to specialized support in a technical area. Incumbents are expected to perform independently and under general supervision and are reviewed for the result of product. They are thoroughly familiar with the operating procedures of the section assigned, and possess technical expertise related to the assigned programmatic responsibilities.

Requirements

Two to four years of increasingly responsible administrative, accounting or business experience that involves extensive public contact, preferably related to department or division.
High school diploma or G.E.D. or an equivalent combination of education and experience
Possession of, or ability to obtain, an appropriate, valid California driver's license by the time of appointment.
Business correspondence and report writing.
Modern practices, procedures, methods, and equipment.
Computer systems and applications.
Basic accounting principles and practices, with principles and practices of budget monitoring, report preparation, grant administration and program administration.
Municipal, state, and county codes.
Principles and practices of public speaking.
Budget preparation and administration.
Principles and practices of supervision and training.
Work on several assignments at one time, prioritize tasks and meet deadlines.
Perform complex research and prepare staff reports.
Maintain accurate financial records; prepare and administer a program budget and write a grant proposal.
Perform job tasks with minimal supervision.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Interpret, explain, and apply applicable federal, state, and local laws, codes, and regulations.
Plan, organize, and oversee the work of others.
Train and orient staff.

Nice To Haves

Desired qualifications, possession of, or ability to obtain within the first twelve months, the Certified Revenue Officer through the California Municipal Revenue and Tax Association.

Responsibilities

Compose correspondence and other public information documents for the department.
Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs.
Give out information in person or by telephone where judgment, common knowledge, and interpretation of departmental and City policies and regulations are necessary; provide customer and public assistance.
Research, compile, analyze, and develop information for projects, and reports from a variety of resources.
Assist in formulating program policy, goals, and procedures; and collect and compile relevant data supporting recommendations.
Prepare and administer contracts.
Represent the City, as assigned, on various boards, commissions, and committees.
Respond to, and resolve, difficult and sensitive citizen inquiries and complaints.
Respond to complaints and/or requests for information about rules, regulations, procedures, and policies related to assigned responsibilities.
Assist in developing an assigned budget; track or reconcile expenditures; maintain logs and inventories, ledgers and statistical records as assigned; and, compile routine budget information.
Process business license and permit applications, to include the identification of the type of request, review of application, computation of fees and issuance of license or permit.
Maintain computerized record keeping of completed/issued business licenses and permits.
Maintain and process detailed financial records, reports, and warrants.
Perform the business license renewal activity, including the mailing of notices and receiving the payments.
Coordinate the issuing of permits with appropriate agencies, City offices and enforcement organizations.
Receive fireworks applications; determine if applicant qualifies under municipal code requirement; receives and receipts deposits, and issues refunds; educates applicants about regulations governing operating a fireworks booth.
Perform related duties as assigned.
Supervise, train and evaluate performance of staff