Business Events Coordinator

Schwan's Company • Hopkins, MN

1d • Onsite

About The Position

CJ Schwan’s is seeking a Business Events Coordinator for its corporate headquarters in Hopkins, Minnesota. The role plans, coordinates, and executes strategic internal and external events in support of business unit sales, customer engagement, and business objectives. It manages event execution from concept through completion, including logistics, vendor relationships, budgets, stakeholder coordination, and on-site support.

The coordinator works cross-functionally with Sales, Marketing, Culinary, Corporate Relations, and other business partners to deliver trade shows, customer meetings, sales conferences, innovation sessions, joint business planning activities, and other business initiatives. The position also supports post-event reporting, leadership presentations, onboarding-related coordination, and broader administrative and project needs.

Requirements

• Bachelor’s degree in Business Administration, Hospitality Management, Marketing, Communications, or a related field, or an equivalent combination of education and experience.
• At least 5 years of experience in event coordination, project coordination, business operations, or related roles.
• Experience coordinating complex projects involving multiple stakeholders and competing priorities.
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Teams.
• Strong verbal and written communication skills.

Nice To Haves

• Experience supporting trade shows, customer events, conferences, or corporate meetings.
• Foodservice, CPG, hospitality, or related industry experience.
• Experience managing vendors, budgets, and event contracts.
• Familiarity with event registration, logistics planning, and travel coordination.

Responsibilities

• Lead planning, coordination, and execution of business unit events, including national trade shows, customer events, innovation sessions, annual sales meetings, and joint business planning activities.
• Develop and manage event project plans, timelines, and execution schedules, aligning stakeholders on objectives, deliverables, budgets, and expectations.
• Serve as the primary liaison with vendors, venues, hotels, caterers, decorators, and exhibit partners; negotiate contracts and manage service agreements.
• Coordinate event logistics, including registrations, travel, meeting spaces, culinary center requirements, equipment, shipments, event materials, attendee communications, and on-site setup, support, and breakdown.
• Monitor event operations and budgets, track expenses, process vendor invoices, ensure compliance with applicable safety and event requirements, and resolve issues.
• Partner with internal teams on event planning, post-event reporting, leadership presentations, onboarding-related coordination, and administrative and project support.

Benefits

• Eligibility for a 5% annual incentive bonus based on organizational performance.
• Health benefits.
• Retirement and financial wellbeing programs.
• Time off programs.
• Wellbeing support programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level