Business Coordinator I, II or III

Texas A&M • Bryan, TX

4d • Onsite

About The Position

The Business Coordinator provides support and coordination for a variety of business activities requiring independent judgment. The role reviews business documents and assists with developing, monitoring, and reporting accounts and budget data as directed by a supervisor. The position is in the TEES Fiscal Office in Bryan, Texas, which supports budgets, banking and receivables, disbursements, procurement, property management, travel, and other core business services. The office promotes efficiency, integrity, customer satisfaction, financial compliance, and accountability for agency funding.

The agency is recruiting at level I, II, or III. Each level requires a bachelor's degree or an equivalent combination of education and related experience: two years for level I, three years for level II, and four years for level III.

Texas A&M Engineering describes its workplace as collaborative and committed to Respect, Excellence, Leadership, Loyalty, Integrity, and Service. It offers competitive compensation, benefits, training, and professional development opportunities.

Requirements

• Business Coordinator I: Bachelor's degree or equivalent combination of education and two years of related experience.
• Business Coordinator II: Bachelor's degree or equivalent combination of education and three years of related experience.
• Business Coordinator III: Bachelor's degree or equivalent combination of education and four years of related experience.
• Submit a resume or CV, three work references with contact information (at least one from a supervisor or former supervisor), and a letter of interest.
• Complete the federal Employment Eligibility Verification I-9 form and present acceptable original documents proving identity and authorization to work in the United States by the third day of employment if hired.
• Applicants are subject to a criminal history investigation; employment is contingent upon verification of credentials and other information required by institutional procedures, including completion of the criminal history check.

Responsibilities

• Review and approve vouchers and requisitions.
• Review and audit reconciliations of multiple unit accounts.
• Monitor and report on unit budget activity.
• Prepare monthly and annual financial reports.
• Provide input to policies and interpret policies and procedures.
• Coordinate annual fiscal year closing activities and draft new fiscal year plans.
• Coordinate routine fiscal activities and propose solutions to routine financial problems.
• Communicate cash handling procedures, coordinate and approve cash handling activities, and implement and coordinate purchasing activities.
• Coordinate inventory processes and maintain business files.
• Serve as a liaison with financial, payroll, and/or human resources functions, as applicable.
• Coordinate routine personnel activities, maintain personnel files, and approve leave requests, as applicable.
• Assist in planning, developing, implementing, coordinating, and monitoring business programs or services.
• Assist with administration of contracts and grants, as applicable.
• Assist in preparing budgets for review by principal investigators.
• Develop financial and statistical analyses and summary reports.
• Compose correspondence.
• Assist with administration of a unit, program, or project.
• Participate in hiring and training business staff and/or student workers and may provide supervision.
• Train staff on new and existing business procedures and provide policies and regulations to staff.
• Perform other duties as assigned.

Benefits

• Competitive medical insurance through Blue Cross and Blue Shield of Texas and prescription coverage through Express Scripts.
• Options for vision, dental, life, and long-term disability insurance.
• Defined-benefit retirement plan through the Teacher Retirement System of Texas, with an 8.25% employer contribution.
• Voluntary retirement programs: Tax Deferred Account 403(b) and Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses.
• Paid holidays, vacation, and sick leave.
• Free training access through LinkedIn Learning and professional development opportunities.
• Tuition assistance and educational release time.
• Engineer Your Wellness programs with opportunities to engage in health and fitness.
• Wellness release time to promote work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level