Business Coordinator - Radiology Administration - FT - Day
About The Position
The Business Coordinator assists the Director of Medical Imaging Services with project and program development and implementation, and supports the Director and managers and supervisors in Medical Imaging Services (HSD/MSD) and the Women's Center. The role develops, implements, and monitors systems for efficient handling and processing of departmental data and information, monitors departmental expenditures, assists with the budget process, and acts as a liaison to the general public and medical staff at the Director's direction. This position reviews and analyzes budgets and financial reports; conducts cost/benefit analyses and program, staffing, and equipment-utilization evaluations; researches administrative needs and recommends solutions; and prepares analytical reports. It coordinates data collection for financial, statistical, performance-improvement, and accreditation purposes. The role also supports capital equipment purchasing, inventory and regulatory tracking, equipment maintenance reporting, departmental policies, supply ordering and inventory, and scheduling and ordering doses for Y-90 procedures. The position is non-patient-facing, has budget responsibility, and has no supervisory responsibility. It is full time, with a first/day shift and a hybrid remote-work capability.
Requirements
- Bachelor's degree in Business Administration, healthcare management, public health, or a related field.
- Three years of administrative or related experience.
- Ability to meet the stated remote-work requirements when working remotely, including a quiet, distraction-free workspace, secure and private work practices, stable electricity and internet with at least 25 Mbps upload and internet speed, attention to work and communications during working hours, adherence to agreed break and attendance schedules, and compliance with Stormont Vail's Remote Worker Policy and annual Remote Work Agreement.
Nice To Haves
- Experience with radiology technology.
Responsibilities
- Assist the Director of Medical Imaging Services with project and program development and implementation, and support department managers and supervisors.
- Develop, implement, and monitor systems for efficient handling and processing of departmental data and information.
- Review and analyze budget reports; prepare budget modifications and recommendations; and conduct cost/benefit analyses and evaluations of programs, staffing, and equipment utilization.
- Identify administrative needs, recommend solutions, conduct research and analytical studies, and prepare reports with cost analyses, comparative financial data, and other supporting information.
- Monitor monthly departmental financial reports, investigate and resolve budget deviations, coordinate statistical records for Imaging cost centers, and track expenses, supplies, overtime, and vendor invoice payments.
- Assist with capital equipment purchases by requesting quotations and gathering information for capital requests; maintain equipment inventories; and manage state equipment registration notifications and fees.
- Gather and maintain data for mammography accreditation at all locations and request payment of accreditation fees.
- Study management methods and workflow, reporting procedures, work measurements, and performance standards to improve efficiency and effectiveness.
- Maintain a list of physics surveys for Imaging equipment and work with the medical physicist to ensure reports are completed on time.
- Coordinate collection and preparation of quarterly performance-improvement data and provide data to the OPPE committee for value reporting.
- Administer and update departmental operating and procedural policies.
- Requisition departmental procedural supplies and devices; order office supplies, minor and Imaging equipment, and repairs as needed.
- Coordinate with equipment biomedical staff to keep maintenance and service reports current; monitor equipment service and maintain service and preventive-maintenance reports.
- Review and account for Imaging equipment annually against the Equipment Depreciation/Asset list provided by Financial Management.
- Coordinate year-end supply inventory counts as required by Financial Management.
- Assist Radiologist, nursing, and Nuclear Medicine staff with scheduling and ordering doses for Y-90 procedural cases.
- Comply with Stormont Vail Health policies, standards, mandatory training, and requirements, and perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
