Business Coordinator

Mississippi State University•Starkville, MS

2d•Onsite

About The Position

The Department of Animal and Dairy Sciences is seeking a Business Coordinator to provide support within the department for fiscal and administrative needs. Additional duties related to event coordination and hospitality as assigned.

Requirements

High school diploma
Four (4) years Directly related to the duties and responsibilities specified.
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Knowledge and previous experience using Microsoft Excel.
Strong interpersonal and communication skills.
Customer service focused.

Nice To Haves

Bachelor’s degree in accounting or business.
Experience in fund accounting.

Responsibilities

Reconcile and assist with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
Transfer funds between accounts following established guidelines.
Prepare various accounting schedules, statements, and reports for monthly and annual reporting.
Reconcile division financial records with university accounting records.
Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
Maintain files and records in support of accounting data, employee records, and equipment.
Coordinates with other University departments to process financial transactions.
Reconciles financial records on a regular basis for accuracy, availability of funds and conformance to university and departmental policy and procedure.
Assists with the development and management of annual operating budget(s).
May assist with the implementation of departmental programs, policies and procedures in order to accomplish established goals.
Perform duties related to assisting in all aspects of event management for special events and meetings as assigned. Responsibilities include booking vendors, pre-event facility set up, post-event breakdown, and monitoring event operation procedures.
Complete a variety of hospitality duties such as coordinating meetings with students and stakeholders, providing site tours, assisting with donor relations, and preparing promotional materials.