Business Coordinator

University of North Texas System•Fort Worth, TX

1d•$51,744•Onsite

About The Position

The Institute for Translational Research at the University of North Texas Health Science Center is seeking to hire an Business Coordinator. Responsibilities of the position include but are not limited to: Complete day to day operational tasks for the Institute; Calendar management for research faculty, back up for purchasing, procurement card entry, managing confidential business records, office errands. Maintain and enter information into databases. Travel Arrangements for all faculty and staff associated with the institute. Supply Orders. Assist Deputy Director of Operations with pre-award operations. Create forms and assist with creating and implementing business office SOPs to streamline and improve processes. I.T. and/or Facility Work orders when necessary. Other faculty support duties as needed.

Requirements

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.
Excellent communication and interpersonal skills.
Ability to work independently, determine priorities, and make appropriate decisions.
Strong analytical and problem-solving skills.
Ability to be self-sufficient and an ability to work with minimal supervision.
Attention to detail.

Nice To Haves

Bachelors degree and two (2) years of relates experience; or equivalent combination of education and experience.
Multi-tasking
Microsoft Office
Customer Service Etiquette
Knowledge of account/budgeting procedures
Communication skills, interpersonal and written

Responsibilities

Complete day to day operational tasks for the Institute
Calendar management for research faculty
Back up for purchasing
Procurement card entry
Managing confidential business records
Office errands
Maintain and enter information into databases
Travel Arrangements for all faculty and staff associated with the institute
Supply Orders
Assist Deputy Director of Operations with pre-award operations
Create forms and assist with creating and implementing business office SOPs to streamline and improve processes
I.T. and/or Facility Work orders when necessary
Other faculty support duties as needed
Provide Faculty Support for Travel & Presentations: make all travel arrangements including: Booking in Coupa, Paying Registration with P-Card, and Processing Reimbursements.
Assist with creating, reviewing, and /or finalizing PowerPoint presentations, and Order Posters for faculty and staff when presenting at conferences.
Calendar Management / Assistance for ITR faculty members: Scheduling of Meetings & Coordinate with outside groups/individuals on faculty member availability for meetings
Meeting Management for ITR Specified Cores and Groups (Omics, Biostatistics, Neuroimaging, Data, etc.): Monthly/Quarterly/Biannual Scheduling of Recurring Core & Group Meetings, Create all agendas, send out and maintain Zoom Set-up/links, manage business minutes – Taking attendance in meetings, reviewing notes generated by Fireflies AI note taker for accuracy, Organization & Storage of finalized meeting minutes.
ITR Administrative Operations Tasks: Institute time keeper, faculty supply orders, maintain office records via database, assist Deputy Director of Operations with ITR space management & planning, Processing and routing forms for signature, and Maintaining & Scheduling of ITR Conference Room Calendars.
Coordination of Quarterly ITR Full Group Meetings & Lunches: Scheduling, Meeting Location, Lunch Location, Group emails, PowerPoint Coordination, Catering Choices & Payment Coordination.
Coordination of Faculty Recruitment/Guest Visits: Scheduling & Generating Full-Visit Itinerary, set up all meetings, make all travel arrangements, synchronize activities while on campus, and process reimbursement.
Tracking of Institute Faculty publications as well as publications tied to the use of funded grant data: submission status and progress, payment for publication fees upon acceptance, database of citations, and totals for each year including submissions and accepted publications.