Business Coordinator III

Texas A&M University System • Bryan, TX

5d • $45,000 - $61,941 • Onsite

About The Position

Under general supervision, this role provides staff support and coordination of a variety of business activities requiring independent judgment. This includes reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision.

Requirements

• Bachelor’s degree in applicable field or an equivalent combination of education and experience.
• Four years of related experience in general office, accounting, or personnel operations.
• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Nice To Haves

• Experience in general office, finance/accounting in higher education
• Experience with TAMU applications (FAMIS, AggieBuy, iPayments, Concur, Canopy and Maestro)
• Experience processing travel
• Experience within a healthcare setting
• Experience with Workday
• Knowledge of state and federal financial practices
• Skill in processing travel and expense reimbursements using Concur

Responsibilities

• Plans, develops, implements, coordinates, and monitors financial services, aligning with the ongoing needs and activities at the Telehealth Institute with onsite oversight and supervision from the TI Operations Director.
• Serves as an approver and back up signer of vouchers and requisitions. Reviews and audits reconciliations of all accounts.
• Assists with developing, monitoring, and reporting budget activity. Assists with preparing complex monthly and annual financial reports as requested.
• Assists with coordinating annual fiscal year closing activities and drafting new fiscal year plans.
• Assists with costing allocations and corrections as directed. Manages maintenance of all business files. Composes standard and ad hoc reports and business-related correspondence.
• Coordinates fiscal activities with minimal supervision. Proposes solutions to complex financial problems.
• Audits and approves cash handling activities and assist with the oversight of purchasing activities.
• Develops, implements, and audits business procedures upon approval and advises upper administration.
• Assists in managing financial oversight and administering contracts and grants.
• Assists principal investigators with information necessary to develop budgets.
• Reviews and audits reconciliations of multiple unit accounts and reconciles procurement cards for department and staff.
• Reviews and approves orders in AggieBuy, completes receiving, processes change requests, and enters requisitions.
• Orders equipment, computers, office supplies for department, clinic, and telehealth programs. Creates receivables contracts in iPayments, creates IDT's for research participants.
• Responds to inquiries from staff and vendors regarding payment or services. Reviews open commitments on accounts. Contacts vendors for pending invoices and supplies.
• Leads the timely processing of tuition payments and the submission of instate waivers.
• Maintains Fixed Assets.
• Coordinates inventory process, to include monthly inventory check, and maintenance of business files.
• Trains staff on new and existing business procedures and interprets policies and regulations for staff.
• Provides backup to property management, surplus, department mail/deliveries, submitting facilities work orders.
• Coordinates the purchase of business parking placards, as needed.
• Processes travel expenses for research projects in multiple departments via Concur and/or Chrome River.
• Assists travelers on research projects to co corresponding expense reports following funding agency and state/university guidelines.
• Maintain inventory levels and order ongoing supplies for the Institute.
• Serve as a liaison with Financial Management Operations (FMO), Sponsored Research Services (SRS), human resources, and PIs regarding processes and procedures.
• Coordinate with and submit requests for time off to the TI Operations Director for consideration and approval prior to submitting centrally.
• Other duties as assigned

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level