Business Associate

The Salvation Army Southern California•Las Vegas, NV

About The Position

The Business Associate provides administrative and human resources support to the Business Department and its leadership team. The position serves as a central point of coordination, managing calendars and meetings, preparing and routing correspondence, maintaining employee and departmental records, and safeguarding confidential and sensitive materials. The role supports daily departmental operations, including correspondence, financial and purchasing documentation, office resources, meeting coordination, reporting, records maintenance, and special projects. It also provides clerical and record-keeping assistance to Human Resources, including employee records, recruitment, onboarding and offboarding, training compliance, background checks, and related documentation. The position is based in Las Vegas, Nevada, and is designated non-exempt, full-time, at 40 hours per week. The employee must meet the stated physical requirements, with or without reasonable accommodation.

Requirements

At least 2 years of experience supporting executive or senior leadership, with demonstrated exposure to human resources and records administration.
Proven ability to maintain strict confidentiality and handle sensitive personnel, financial, and legal information with discretion.
Excellent verbal and written communication skills, including drafting, editing, and proofreading professional correspondence, reports, and presentations on behalf of leadership.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), electronic calendaring, internet navigation, and database systems.
Strong organizational skills, including the ability to manage complex calendars, competing deadlines, and multiple priorities in a fast-paced environment.
Effective problem-solving skills and the ability to exercise independent judgment and take initiative with minimal supervision.
Ability to work professionally and courteously with people of diverse backgrounds and circumstances.
Valid Nevada driver's license with a clean driving record.
Ability to pass The Salvation Army's Fleet Safety e-learning module.
Must pass a criminal background check.
Must be able to perform the essential duties with or without accommodation. Physical requirements include regularly walking, standing, climbing, balancing, stooping, kneeling, crouching, crawling, and continuously reaching with hands and arms; lifting or moving up to 20 pounds regularly, up to 50 pounds frequently, and up to 75 pounds occasionally; and the specified vision abilities. Must be able to operate a telephone and desktop or laptop computer, access and produce information from a computer, and understand written information.

Nice To Haves

Bachelor’s degree in business administration, human resources, or a related field and senior administrative support experience are strongly preferred; the educational requirement may be substituted with a 2:1 ratio of applicable experience in a similar role.
Experience with HRIS, ATS, and UKG preferred.
Notary Public commission or ability to obtain one within 30 days preferred.

Responsibilities

Provide administrative support to Business Department leadership, anticipate needs, and manage day-to-day administrative operations.
Manage complex, changing calendars; schedule and prioritize appointments; resolve conflicts; and coordinate travel, lodging, and itineraries.
Monitor and triage departmental email and correspondence; draft, proofread, and route leadership responses; and flag urgent or high-priority items.
Prepare, format, and edit correspondence, memos, reports, presentations, spreadsheets, and organizational charts.
Screen and direct incoming calls and visitors as a professional first point of contact.
Prepare and process expense reports, check requests, purchase orders, credit card reconciliations, and invoices in accordance with Salvation Army policy.
Maintain accurate, current, secure, and retrievable departmental filing systems.
Order and maintain departmental office supplies and equipment and coordinate service requests.
Track departmental deadlines, deliverables, and follow-up items, and remind leadership of upcoming obligations.
Provide Human Resources administrative support, including clerical and record-keeping tasks related to employee records, recruitment, onboarding and offboarding, training compliance, background checks, and HR documentation.
Schedule and coordinate Human Resources activities, including interviews, orientation and evaluation calendars, driving tests, and notices to supervisors about upcoming due dates.
Maintain accurate, organized, and secure employee and related files in accordance with Salvation Army policy and applicable laws.
Plan, schedule, and coordinate departmental and cross-functional meetings, including locations, agendas, materials, and virtual meeting logistics.
Attend meetings as requested, record and distribute minutes, and track action items through completion.
Compile reports, board and committee packets, statistical summaries, and presentation materials from multiple sources, verifying accuracy before distribution.
Maintain trackers and shared calendars for deadlines, contracts, audits, reporting cycles, and recurring compliance obligations.
Support special projects, events, audits, and site visits, coordinating logistics and follow-through across stakeholders.
Maintain departmental policies, procedures, templates, and contact lists, updating them as directed.
Perform other duties as assigned related to the Business Associate position.