Business Associate

Salvation Army Careers•Las Vegas, NV

About The Position

The Business Associate provides administrative and human resources support to The Salvation Army’s Business Department and leadership team. The role serves as a central point of coordination, managing calendars and meetings, preparing and routing correspondence, maintaining employee and departmental records, and protecting confidential and sensitive information. The position is based in Las Vegas, Nevada, and is non-exempt, full-time, at 40 hours per week. The Salvation Army is an international movement and part of the universal Christian Church. Its message is based on the Bible, its ministry is motivated by the love of God, and its mission is to preach the gospel of Jesus Christ and meet human needs in His name without discrimination. The role also supports departmental financial processing, records administration, Human Resources activities, meetings, reporting, compliance tracking, special projects, and office operations. Qualified individuals must be able to perform the essential duties with or without accommodation. The position has substantial physical requirements, including frequent movement and lifting.

Requirements

Minimum two years of experience supporting executive or senior leadership, with demonstrated exposure to human resources and records administration.
Demonstrated ability to maintain strict confidentiality and handle sensitive personnel, financial, and legal information with discretion.
Excellent verbal and written communication skills, including drafting, editing, and proofreading professional correspondence, reports, and presentations.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams; electronic calendaring; and navigating internet and database systems.
Strong organizational skills, including the ability to manage complex calendars, competing deadlines, and multiple priorities in a fast-paced environment.
Effective problem-solving skills and ability to exercise independent judgment and take initiative with minimal supervision.
Ability to work professionally and courteously with people of diverse backgrounds and circumstances.
Valid Nevada driver’s license with a clean driving record.
Ability to pass The Salvation Army’s Fleet Safety e-learning module.
Must pass a criminal background check.
Ability to perform the essential duties with or without accommodation; physical requirements include walking, standing, climbing, balancing, stooping, kneeling, crouching, crawling, and continuously reaching with hands and arms; lifting or moving up to 20 pounds regularly, up to 50 pounds frequently, and up to 75 pounds occasionally; and specified vision abilities.

Nice To Haves

Bachelor’s degree in business administration, human resources, or a related field and senior administrative support experience; the educational requirement may be substituted with applicable experience in a similar role at a 2:1 ratio.
Experience with HRIS, ATS, and UKG.
Notary Public commission or ability to obtain one within 30 days.

Responsibilities

Provide administrative support to the Business Department leadership team, anticipating needs and managing day-to-day administrative operations.
Manage complex, frequently changing calendars; schedule and prioritize appointments, resolve conflicts, and coordinate travel, lodging, and itineraries.
Monitor and triage departmental email and correspondence; draft, proofread, and route leadership responses, flagging urgent and high-priority items.
Prepare, format, and edit correspondence, memos, reports, presentations, spreadsheets, and organizational charts.
Screen and direct incoming calls and visitors as a professional first point of contact.
Prepare and process expense reports, check requests, purchase orders, credit card reconciliations, and invoices according to Salvation Army policy.
Maintain accurate, current, secure, and retrievable departmental filing systems.
Order and maintain departmental office supplies and equipment and coordinate service requests.
Track departmental deadlines, deliverables, and follow-up items and remind leadership of upcoming obligations.
Provide clerical and record-keeping support for Human Resources activities, including employee records, recruitment, onboarding and offboarding, training compliance, background checks, and HR documentation.
Schedule and coordinate HR activities, including interviews, orientation and evaluation calendars, driving tests, and notices to supervisors about upcoming due dates.
Maintain accurate, organized, and secure employee and related files in accordance with Salvation Army policy and applicable law.
Plan, schedule, and coordinate departmental and cross-functional meetings, including locations, agendas, materials, and virtual meeting logistics.
Attend meetings as requested, record and distribute minutes, and track action items to completion.
Compile reports, board and committee packets, statistical summaries, and presentation materials from multiple sources and verify their accuracy before distribution.
Maintain trackers and shared calendars for deadlines, contracts, audits, reporting cycles, and recurring compliance obligations.
Support special projects, events, audits, and site visits, coordinating logistics and follow-through across stakeholders.
Maintain departmental policies, procedures, templates, and contact lists as directed.
Perform other duties related to the Business Associate position as assigned.