Southwest Area Business Analyst

Brown and Caldwell•Irvine, CA

6d•$78,000 - $106,000•Hybrid

About The Position

Brown and Caldwell is seeking a Business Analyst and Administrative Assistant to support the leadership team responsible for the firm’s geographic Southwest Area. Reporting to the SW Area Director, the role supports the SW Area Leadership Team in a collaborative, fast-paced, data-driven business environment. The position requires a foundational understanding of business priorities and supports business KPIs, operational performance, and leadership-team effectiveness. Responsibilities may evolve, with potential growth for someone who demonstrates initiative and entrepreneurial drive. The role includes collecting and analyzing sales and operational data, assessing fiscal performance and staff utilization, developing optimization strategies, and contributing to internal management priorities. It also serves as a chief-of-staff function for the leadership team, coordinating calendars, agendas, meetings, notes, and follow-up actions. The employee will work in person at least three days per week, with reliable internet required when working remotely. Occasional travel of 0–20% may be required, likely among Irvine, Las Vegas, Los Angeles, Phoenix, and San Diego. The anticipated starting salary for Location B is $78,000–$106,000, depending on work location, skills, experience, and education. Brown and Caldwell offers a comprehensive benefits package, including medical, dental, vision, disability and life insurance, paid time off, parental leave, paid holidays, a 401(k) with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance, and long-term care insurance. The position is subject to a pre-employment background check and drug test.

Requirements

At least 2 years of experience in data analytics, business administration, engineering management, or executive assistance.
Demonstrated experience in data visualization, predictive analytics, and generating data-driven insights.
Prior experience contributing to internal management reporting.
Bachelor’s degree in a relevant field; preferably Engineering Management, Business Administration, Mathematics, or equivalent.
Ability to visualize data and generate insightful reports.
Proficiency in predictive analytics and ability to draw data-driven insights.
Understanding of data governance and data quality principles.
Strong knowledge of internal management reporting and data-process-flow improvements.
Proficiency in business requirements intake, cross-functional collaboration, and stakeholder communications.
Detail-oriented, data-driven problem-solving skills.
Ability to work in person at least three days per week and maintain a good, reliable internet connection when working remotely.
Ability to travel 0–20%.
Professional verbal and written communication skills.
Organizational, calendar-management, and follow-through skills, including tracking performance KPIs.
Problem-solving skills and attention to detail.
Ability to maintain confidentiality of sensitive business and personal matters.
Ability to manage change with diplomacy, poise, and professionalism.
Interpersonal, telephone, and customer-service skills.
Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Power BI, and overall aptitude for technology.

Nice To Haves

Five years of professional experience is desired.
A Master of Science in Engineering Management, or equivalent, from an ABET-accredited program is desired.
Curiosity about entrepreneurial growth and business performance.
Ability to diplomatically challenge processes to improve team effectiveness.
Quick learner who asks questions and is a reliable source of information.
Enjoyment of data-driven, KPI-focused business environments.
High organization, attention to detail, and technical aptitude.
Ability to give and receive feedback graciously.

Responsibilities

Collect, clean, and interpret sales and operational data from multiple sources.
Evaluate quarterly fiscal performance trends.
Generate and present data-driven insights to influence business decisions.
Assess staff utilization and identify opportunities to optimize it.
Implement optimization strategies for revenue generation and overhead cost control.
Contribute to, communicate, and track internal management priorities.
Serve as chief of staff to the SW Area Leadership Team.
Manage team calendars, prepare meeting agendas, intake business needs with cross-functional teams, and prepare for operational meetings.
Participate in operational meetings, assemble notes, and follow up on action items.
Support and execute complex projects that shape business strategies and performance.
Own business reporting and analytics, including researching information, updating databases, creating monthly reports, managing complex workflows, reporting KPIs, and identifying performance optimization opportunities.
Coordinate agendas, meeting minutes, and presentations; maintain daily and long-term calendars; document leadership-team meeting outcomes and follow through on action items.
Support team culture, communication, change management, staff onboarding, and retention.