Business Administrator

Microsoft•Redmond, WA

1d•$26 - $53•Hybrid

About The Position

The Business Administrator supports Microsoft’s Intelligent Conversation and Communications Cloud (IC3) organization as part of the Business Management Office. The role blends proactive planning and responsive support to help maintain smooth operations, including team support, calendar management, budget tracking, space management, and business operations. The administrator serves as a trusted partner and point of coordination, supports leadership priorities, and contributes to an inclusive team culture. The ideal candidate is detail-oriented, uses sound judgment, and enjoys helping others and streamlining processes. The position is based in Redmond, Washington, and requires working in the office at least three days per week. In-person support at the Vancouver office is also periodically required.

Requirements

At least 2 years of administrative, business support, and/or customer service experience.

Nice To Haves

Associate’s or bachelor’s degree in a relevant field, such as Business Administration, Human Resources, Marketing, Communications, Psychology, or Sociology, or equivalent experience.
At least 1 year of experience reviewing and managing administrative budgets, such as budgets for events, morale, travel, vendors, lab equipment, or licenses.
At least 3 years of administrative, business support, or customer service experience in an environment emphasizing meeting and event scheduling, travel management, and basic administration.

Responsibilities

Coordinate onboarding for employees, vendors, and interns, including equipment orders, workstation setup, distribution lists, and security groups, and serve as a primary contact for questions.
Provide in-person assistance with team experience activities, workspace logistics, and supply management.
Partner with managers and space planners to maintain accurate space assignments and utilization data and support space planning and move logistics.
Track and process discretionary budgets and expense reports in compliance with Microsoft policy.
Coordinate meeting logistics, including room bookings, virtual setup, and catering.
Plan and execute team events, including itineraries, communications, and post-event follow-up.
Provide strategic calendar and time-planning support for an organization leader, aligning the calendar with the leader’s preferences and style.
Arrange travel for an organization leader as needed, ensuring compliance with policies and documentation requirements.
Manage an organization leader’s expenses and expense reports in compliance with Microsoft policy.
Collaborate with the IC3 Business Management Office to drive organizational effectiveness.
Support rhythm-of-business activities through scheduling and meeting logistics aligned with the team’s business cadence.
Create purchase orders and track non-people spending to support accurate financial reporting and compliance with Microsoft policies.
Support headcount reporting and onboarding/offboarding processes, including staff movement, transfers, and transactions in relevant tools such as Employee Central and The Oracle.
Partner with Global Talent Acquisition and hiring managers to support recruitment and onboarding.
Foster an inclusive team culture, contribute to team morale, and participate in the Business Support community.